Executive Assistant to S&M President and Senior Leadership

Role Overview

The Executive Assistant will be based at the Geneva Headquarters and will be part of the Sales & Marketing (S&M) organization. The role provides high‑level executive and administrative support to the President and senior leadership of Global Sales & Marketing central functions, including the Executive Vice President of Global Distribution Integration and the Senior Director of Segment Marketing & Applications Marketing Programs.

The Executive Assistant ensures effective prioritization, sound decision flow, and efficient execution across the organization.

• Executive & Leadership Support
• Manage agendas, priorities, and calendars for the President and relevant senior Sales & Marketing leadership, including preparation, coordination, and follow up of key meetings.
• Handle incoming and outgoing communications on behalf of the President and senior Sales & Marketing leadership, ensuring appropriate prioritization, discretion, and clarity of information flow.
• Act as a trusted point of contact and gatekeeper for internal and external stakeholders.
• Partner with Executive Assistant peers worldwide to ensure alignment, efficiency, and best practice sharing.
• Perform other related duties as required to support executive effectiveness.
• Meetings, Events & Travel Coordination
• Organize and coordinate internal and external meetings and events, including senior management, customer, and top management meetings, ensuring all necessary materials and documentation are prepared, consolidated, and distributed in advance.
• Manage travel arrangements and all related logistics, including processing expense reports.
• Act as a point of contact for external visitors and key business partners.
• Communications & Executive Content Support
• Assist in the preparation of executive presentations and documentation for leadership meetings, sales reviews, and global communications.
• Coordinate the preparation of global communications and worldwide webcasts in close collaboration with HR and Business Communications teams, supporting the S&M President.
• Ensure effective information flow, documentation, and storage by leveraging company digital tools (e.g. Teams, SharePoint, Power BI).
• Governance, Coordination & Executive Workflows
• Support and monitor approval workflows within the S&M President’s office (e.g. customer creation requests, order cancellations or rescheduling, sample orders), ensuring alignment with internal governance.
• Coordinate closely with other functions and support organizations (e.g. Finance, Human Resources, IT, Supply Chain, Legal) to facilitate smooth execution and follow up of executive requests.
• Business Information & Reporting Support
• Prepare, consolidate, and analyze selected executive level business reports to support strategic decision making at President level, using Microsoft Power BI and related tools.
• Track and report key Global Sales & Marketing KPIs, including budgets, expenses, and operational indicators, ensuring visibility and consistency for executive discussions.

• 8‑10+ years of experience in an Executive Assistant role supporting senior or executive leadership within a large international company.
• Demonstrated ability to operate as a trusted business partner with high integrity, discretion, and sound judgment when handling confidential information.
• Strong ability to anticipate needs, manage ambiguity, and proactively resolve issues in a fast‑paced executive environment.
• Excellent organizational, prioritization, and time‑management skills; comfortable managing competing demands under pressure.
• Strong interpersonal and communication skills, with the ability to influence and collaborate effectively across cultures, geographies, and seniority levels.
• Confidence interacting with C‑suite executives, external partners, and top customers; ability to push back constructively when required.
• Excellent verbal and written communication skills in English; additional languages are a strong advantage.
• High proficiency in Microsoft Office and digital collaboration tools; experience with Power BI, SAP, Salesforce (SFDC), or similar commercial systems is a plus.