Office Assistant

VN Category (INT / EXT / EOI): External

Final date to receive applications: 16-07-2026

Grade: Grade 4

Job Category: Support

Contract Type: Fixed-term

Annual Salary: CHF
69,956.00

This is an external vacancy notice open to external candidates and WTO staff. It is posted on the WTO internal as well as external career site. Eligible WTO staff on short-term, fixed-term or regular contracts and interns must apply through the Workday internal career site.

This is a Fixed-term contract funded through the regular budget. The duration will be two years with the possibility of extension, unless specified in the vacancy notice.

The WTO seeks to attract and retain staff members offering the highest standards of competence, efficiency and integrity and to build an organization that is representative of the Members and People it serves. As an equal opportunity and inclusive employer, the WTO gives full regard to competence and welcome applications from qualified candidates irrespective of age, disability status, gender, nationality, race, religion, sexual orientation, social origin or any other characteristic.

Applications from non-represented Members are particularly encouraged for all positions.

Under the general direction of the Director and the supervision of the Divisional Coordinator and senior staff, the incumbent will undertake the following functions:

• Format, proof‑read and check for accuracy a large volume of documents submitted by WTO Members related to Committees within the Market Access Division's area of competence such as notifications, confidential reports and other documents using in‑house formatting‑editing tools and rules in English mainly, but also in French and Spanish. Coordinate with registry entities for correct filing as well as with documents and translation services, ensuring timely circulation according to strict deadlines and sometimes under pressure.
• Coordinate logistical and preparatory arrangements for committee meetings, consultations, trainings, workshops, hearings and related events, including room bookings, documentation preparation, drafting and circulation of convening notices, and official communications, while ensuring on‑site and virtual support to participants throughout the events.
• Keep skills up‑to‑date, remain abreast of and participate in the development of new office procedures, internal platforms and softwares.
• Carry out any other necessary tasks as assigned by supervisors or the Director and provide back‑up support in the absence of other office assistants.

• Completed secondary education or equivalent technical or commercial school. Additional certifications in office management, processing documents or organization of events would be an advantage.

• Three to four years relevant experience working as an office assistant, preferably in an international organization, government ministry or legal office.

• Strong capacity to handle large workloads efficiently while maintaining accuracy.
• Proficiency in Microsoft Office suite, especially MS Word, and ability to format documents according to set guidelines.
• Proficiency in scheduling and hosting official virtual meetings.
• Knowledge of and experience in handling Document Management Systems and Meeting applications.
• Curiosity and interest to keep abreast of latest developments in technology and AI tools.

• Excellent organizational skills and close attention to detail.
• Ability to multitask and handle a large volume of work accurately, under pressure and within strict deadlines.
• Demonstrate tact, discretion, and remain calm under pressure.
• Adhere to set rules of conduct, so as to ensure confidentiality, impartiality and an absence of conflicts of interest.
• Demonstrate fast learning and effective knowledge application.
• Capability to build and maintain relationships with colleagues in a diverse international setting.
• Thrive as a member of a team.

• Communicating for Results
• Effective Collaboration
• Cultivating Progressive Growth
• Professional Accountability
• Relevant Digital Proficiency
• Diversity, Equity, and Inclusion

• Excellent knowledge of English and good knowledge of French and/or Spanish is also required.

Additional Information:
This is a full‑time position with normal working hours (approx. 8:30 AM to 5:30 PM). Flexibility to undertake occasional overtime is required. Presence in the office prevails over teleworking during peak periods and as needed.

Only applications from nationals of WTO Members will be accepted.

The WTO is a non‑smoking environment.