Receptionist and Team Assistant

Our client is seeking an organised, proactive, and service-oriented Receptionist / Team Assistant to provide comprehensive administrative and front-of-house support. Based in Geneva centre, the role is fully onsite. This position plays a key role as the first point of contact for visitors, employees, and external stakeholders, ensuring the smooth and efficient running of the reception area and office operations.

Our client is an international company.

• Manage reception and switchboard activities, ensuring all calls and enquiries are handled professionally
• Welcome and coordinate visitors, ensuring a high-quality front-of-house experience
• Organise domestic and international travel (flights, hotels, logistics)
• Coordinate meeting rooms, calendars, and internal scheduling
• Support office operations including supplies, facilities, and general administration
• Prepare meeting rooms and coordinate catering for internal meetings and events
• Handle incoming and outgoing mail, courier services, and related documentation
• Manage expense claims, credit cards, and petty cash records
• Maintain organised filing systems and administrative documentation
• Provide day-to-day support to teams across the business

• Strong service orientation and customer-focused mindset
• Excellent organisational and multitasking skills with high attention to detail
• Ability to work autonomously, manage priorities, and adapt in a fast-moving environment
• Professional, discreet, and reliable, with strong interpersonal skills
• Advanced proficiency in Microsoft Office (Outlook, Excel, Word, PowerPoint, Teams)
• Fluent in English and French

• Permanent full-time position
• Based in Geneva city centre
• Fully onsite role (no remote work)
• Occasional travel may be required