Administrative Officer, Education Cannot Wait; ECW

Job no: 593811

Contract type: Temporary Appointment

Duty Station: Geneva

Level: P-2

Location: Switzerland

Categories: Administration

UNICEF works in over 190 countries and territories to save children’s lives, defend their rights, and help them fulfill their potential, from early childhood through adolescence.

At UNICEF, we are committed, passionate, and proud of what we do for as long as we are needed. Promoting the rights of every child is not just a job – it is a calling.

UNICEF is a place where careers are built: we offer our staff diverse opportunities for professional and personal development that will help them reinforce a sense of purpose while serving children and communities across the world. We welcome everyone who wants to belong and grow in a diverse and passionate culture, coupled with an attractive compensation and benefits package.

ECW is the first global multilateral fund dedicated to supporting education for children and youth in countries affected by wars, disasters and crises. It was launched at the World Humanitarian Summit in 2016 by a broad coalition of international aid agencies and public and private donors to usher in faster and more sustainable education responses in crises settings.

ECW inspires political commitment to financing education in humanitarian contexts, catalyses financial resources, facilitates joint programming between humanitarian and development actors, empowers local partners and seeks to strengthen quality and accountability. ECW is hosted by UNICEF. The Fund is currently administered under UNICEF’s financial, human resources and administrative rules and regulations, while operations are run by the Fund’s own independent governance structure that provides strategic guidance and oversight to its investments.

The ECW Executive Committee is exploring whether UNICEF is still the right host and may request ECW to seek de-hosting from UNICEF. ECW’s day-to-day activities are carried out by a Secretariat under the direction of the Education Cannot Wait Director.

As focal point of administrative management services, the incumbent is accountable for delivery of efficient and cost-effective administrative support services, providing guidance for operations of administrative support services and management of administrative staff. Ensures the office’s administrative operations and services are in compliance with the organization's administrative policy, procedures, rules and regulations.

• Policy, procedures and strategies
• Budget management
• Administrative support and services
• Property management
• Contract arrangement and control
• Staff learning and development
• Partnership, coordination and collaboration

• Education:
  
  Bachelor or equivalent (First Level University Degree) in social sciences, business management, administration, finance or any other relevant field of discipline.
• Work Experience:
  
  Two years of relevant professional work experience with both national and international work experience in office management, administration, finance, accounting, ICT, human resources, supply or any other relevant function.
• Skills:
  • Experience in administrative arrangements.
  • Ability to support service management.
  • Experience in operational coordination.
  • Ability to provide organizational support.
• Language Requirements:
  Knowledge of English and French language at a Proficient/Fluent level is required.

• Language:
  Knowledge of another official UN language (Arabic, Chinese, Russian or Spanish).
• Work experience in another UN agency is an advantage.
• Experience in supporting the Inter-Agency Operations Management Team’s approaches.
• Experience in administrative support and services, budget management, and contract management and compliance are desired, including travel and conference coordination, procurement and vendor management, office operations, budget tracking, and contract administration.
• Relevant experience at country level, particularly in development, fragile settings and humanitarian contexts.

• Builds and maintains partnerships
• Demonstrates self-awareness and ethical awareness
• Drive to achieve results for impact
• Innovates and embraces change
• Manages ambiguity and complexity
• Thinks and acts strategically
• Works collaboratively with others

UNICEF’s Core Values of Care, Respect, Integrity, Trust and Accountability and Sustainability (CRITAS) underpin everything we do and how we do it.