Finance & Administrative Officer; Education

Select how often (in days) to receive an alert:

Position Number : 1

CHED 0007IB

Grade : P-3

Parent Sector :
Education Sector (ED)

Duty Station :
Geneva

Job Family :
Administration

Contract Type
:
Fixed Term

Duration of contract : 2 years

Recruitment open to :
Internal and external candidates

UNESCO Core Values:
Commitment to the Organization, Integrity, Respect for Diversity, Professionalism

Under the immediate supervision of the Director of the UNESCO International Bureau of Education (IBE), the incumbent will be responsible for ensuring the efficient, effective and compliant administration of IBE financial and human resources, in line with relevant administrative, human resources and financial rules, regulations and standard practices of the Organization. On matters of financial internal control in their capacity as certifying officer, he/she receives a delegated authority from to the Director Finance.

The Finance and Administrative Officer will be expected to ensure that there will be an effective interaction between the IBE and the various Central Services of the Sector for Administration and Management and the Division of Corporate Financial Services at Organization’s headquarters in Paris. He/she will be expected to perform the following essential tasks:

• Lead and supervise the staff of the Administrative Unit, and ensure the effective planning, coordination and prioritization of daily tasks and responsibilities in order to achieve the overall objectives of the various IBE teams and of the Bureau as a whole.
• Oversee the efficient execution and delivery of the full range of administrative and financial services in support of IBE activities and projects, including budget preparation, contract management, financial accounting, internal control, travel management and implementation monitoring.
• Efficiently coordinate the full range of administrative matters related to human resources, including staffing actions, recruitment, performance assessments, advice and training, in order to meet organizational requirements and support a productive, positive and healthy work environment.
• Implement and maintain effective security arrangements and policies in the interest of all staff and property, while liaising with UNESCO headquarters and other UN agencies concerned.
• Ensure the systematic upkeep and proper functioning of the Office premises, including compliance with the Host Country Agreement and maintain effective relationships with the authorities concerned. Take the appropriate action to account for, manage, and safeguard the fixed-assets under the custody of all personnel.
• Provide inputs to key documents including the IBE Governing Council, donor reports, etc, and actively participate in and make contributions to IBE strategy, donor proposal preparation and agreements with partners.
• Prepare and certify donor financial reports in line with the approved budget and standard format as agreed in the donor agreement.
• Ensure that all IBE accounts are maintained, and complete and accurate annual financial statements are prepared and submitted in liaison with the Director Finance.
• Provide administrative management support to the UNESCO Geneva Liaison Office (GLO).

• Communication (C)
• Accountability (C)
• Knowledge sharing and continuous improvement (C)
• Advanced university degree (Master’s or equivalent) in the field of Finance or Accounting, or University degree (Bachelor’s or equivalent) in the field of Finance or Accounting, with additional 2 years of relevant professional experience.
• Completed professionally…