Senior Program Assistant, Primary Health Care

PATH is a global nonprofit dedicated to achieving health equity. With more than 40 years of experience forging multisector partnerships and with expertise in science, economics, technology, advocacy, and dozens of other specialties, PATH develops and scales up innovative solutions to the world’s most pressing health challenges.

PATH’s Primary Health Care (PHC) program strengthens health systems and advances integrated approaches to improve maternal, newborn, child, and adolescent health, infectious disease prevention and treatment, and access to quality primary care services globally.

PATH is currently recruiting a Senior Program Assistant to provide senior-level administrative and programmatic support for the PHC team. This will include executive administrative support for PATH’s Global Primary Health Care Director (50%) as well as support for the SAFEStart+ project and PATH's engagement with key global health stakeholders in Geneva and globally (50%). SAFEStart+ is a four-year, multi-country initiative funded by Unitaid and other partners that aims to scale up integrated strategies to eliminate the vertical transmission of HIV, syphilis, hepatitis B, Chagas disease, and other emerging diseases.

This role is ideal for a professional who excels at managing competing priorities, coordinating stakeholder engagement, and translating strategic objectives into efficient administrative and operational execution. The successful candidate will serve as a trusted partner to the PHC Director and SAFEStart+ leadership, helping manage priority meetings, engagements, and strategic priorities.

This is a fixed-term position with an initial funding of 12 months and is contingent upon the continued availability of funding beyond the initial contract period of 12 months.

• - Serve as the primary point of administrative contact and liaison for the PHC Director.
• - Manage a complex global calendar, ensuring alignment with the Director’s priorities and efficient use of time.
• - Support coordination of engagements with senior leaders, donors, partners, and government representatives, including meeting scheduling, logistics, preparation, and follow-up correspondence.
• - Coordinate end-to-end travel arrangements for the PHC Director including international travel itineraries, visas, logistics, expense reporting, and travel documentation.
• - Help develop trip expense reports, and support trip or meeting summaries, after actions, and post-trip/meeting communications.
• - Support the execution of key internal and external meetings and events, including agenda development, preparation of slides, briefing and background materials, note-taking, action tracking, and follow-up.
• - Serve as a liaison between the PHC Director and teams across PATH, facilitating communication, coordination, and follow-up on key actions.
• - Develop and maintain dashboards, trackers, and summary materials to support decision-making, reporting, and tracking of priority actions, decisions, and commitments across the PHC portfolio.
• - Collaborate with other program assistants in the PHC program to maintain general listservs, email distribution lists, electronic filing systems, and shared calendars, and collaborate on general administrative support to maintain coordinated and organized team logistics.

• - Provide support for key external meetings and engagements.
• - Provide event planning and logistical support, including scheduling, sending invitations, participant communications, preparing event-related materials, venue arrangements, applying audience engagement platforms like Mentimeter, capturing attendee information, drafting meeting notes and…