Manager, Governance

Position title: Manager, Governance

Contract type / duration: 5 years

Location: Geneva

Department: Governance

Team: Governance

Reports To: Director, Governance / Head, Governance

Career Step: 3

The Manager, Governance ensures the effective functioning of the Gavi Alliance Board, its Committees and the IFFIm Board by delivering high quality governance processes, documentation and coordination. The role sits at the centre of interactions with Board and Committee members, constituency representatives, Secretariat leadership, and Alliance partners including WHO, UNICEF, the World Bank, civil society and donor governments. The position provides operational and analytical support across governance activities, manages end to end meeting cycles, ensures compliance with governance standards, and enables accurate, transparent and timely decision making.

The Manager, Governance also leads delegated governance improvement projects and acts as a reference point for Secretariat staff preparing Board and Committee materials.

• Board and Committee Documentation:
  Lead the preparation, quality assurance and finalisation of papers, minutes, presentations and official correspondence, ensuring accuracy, clarity and compliance with governance standards.
• Governance Meeting Coordination:
  Coordinate end to end Board and Committee meeting cycles, managing timelines, approval steps, review sequences and distribution of materials for smooth and compliant delivery.
• Governance Records and Documentation Management:
  Draft and maintain high quality minutes, manage decision records and archives, and ensure audit ready document control and versioning across governance information.
• Constituency and Stakeholder Liaison:
  Serve as a primary contact for constituencies and senior stakeholders, handling enquiries, maintaining information flows, and supporting effective engagement across partners and Secretariat teams.
• Operational and Administrative Governance Processes:
  Manage procurement, contracting and vendor workflows for governance activities, ensuring compliance with internal systems and accurate data capture in platforms such as SAP, Salesforce and equivalent
• Governance Improvement and Advisory Support:
  Deliver governance improvement initiatives, digitalisation and process optimisation projects, and provide guidance to Secretariat staff to ensure consistent application of governance standards.

• Typically 5 - 7 years managing full Board/Committee cycles, including governance ready papers, high quality minutes, and review/approval coordination.
• Experience coordinating governance processes in international settings, managing enquiries, consolidating inputs, and handling sensitive communications.
• Experience with institutional procedures and systems, including document control, versioning, procurement/contracting, and platforms such as SAP, Salesforce (or similar), preferred.
• Experience supporting governance meetings, coordinating cross-team inputs under deadlines, and applying project management to track timelines and anticipate dependencies; exposure to governance improvement initiatives is an advantage.

Education and qualifications:

• University degree in social sciences, business, economics or similar

• Corporate governance training and / or certification strongly preferred:

• Governance Process & Workflow Management (Advanced):
  Ability to manage governance workflows, coordinate approval cycles, track timelines, and ensure alignment with Board and Committee standards.
• Documentation Management (Advanced):
  Skilled in capturing and synthesising complex, sensitive discussions into accurate minutes and governance-ready documents.
• Stakeh…