Senior Oil Products Operator

Our client is an established Oil trading company, with physical assets across Europe. They actively source, refine, market and trade Crude Oil and Oil products, chemicals, and associated financial derivatives.

Due to continued growth, we are looking to introduce an additional Senior Oil Operator to the Operations team in Geneva.

We are seeking a candidate with a proven track record of delivery as a senior products and shipping operator, with experience in Oil Product. The successful candidate will ensure that all operations are safely, timely, efficiently and cost effectively managed to guarantee the prompt and cost-effective delivery of feed stocks into the refineries and delivery of products to counter parties.

As well as close liaison with traders and chartering, this role will require strong contact in other areas of the company (including risk, credit, and finance).

• Co-ordinating operations from start to finish of trades, working closely with traders, refinery scheduling and production planning teams.
• Nomination of vessels for clearance to load/discharge ports and buyers/sellers in accordance with contract terms, issuance of voyage orders.
• Appointing independent cargo inspection companies to ensure quality and quantity control.
• Validating all prices and ensuring correct P&L in the trading system.
• Maintaining accurate records of each cargo including prompt and accurate filing.
• Checking all calculations relating to the trade (freight, demurrage, product, inspectors, cargo superintendents, gains/losses, insurance and additives).
• Adhering to company policies and procedures and, ensuring compliance with all operational processes

• Identifying and implementing methods to improve the profitability of all transactions, constantly looking for opportunities to minimise cost/maximise service for given cost.
• Liaising closely with agents, inspectors, customers, suppliers and other involved third parties on all trades to protect the firm’s position throughout and ensure smooth, timely and cost-effective operation.
• Submitting claims where necessary (i.e. demurrage, quality, quantity, and insurance claims) to minimize exposure and maximize recovery.

• Validating and reviewing physical oil contracts in line with internal processes and procedures.
• Reconciliation of physical oil trades against trader recap/ broker recap/counter party contract and trading system.
• Prompt resolution and communication of trade discrepancies.
• Verification and validation of trades within the trade capture system.
• Review of purchase contracts and negotiation of contract terms with suppliers.
• Anticipating potential problems; mitigating against risk and legal ramifications of applicable law (and how it relates to various GT&Cs).
• Maintaining strong document management practice in the logging of contracts and all related documents and correspondence.

• Working closely with the credit group on issuance and acceptance of letters of credit.
• Checking correct freight invoice/payment documents received from ship owners and passing for approval to pay.

• Extensive experience of managing vessel, COAs, barge, rail, and truck operations in relation to petroleum products.
• Chartering experience, preferably gained in NWE.
• Understanding of ship economics and voyage calculation.
• Extensive knowledge of Incoterms, charter parties and GT&Cs.
• Sound working knowledge of shipping, legal, inspection, hedging and finance to enable appreciation and interaction with these areas.
• German language skills are preferable, not necessarily first language.
• Pro-active, reliable, and conscientious, able to work under pressure and stress, well organized and able to balance multiple priorities while working to tight deadlines.
• Able to work independently in handling varied and complex operational issues.
• Has commercial awareness/instincts to ensure best economic results of operational alternatives.
• Open and trustworthy with strong communication and networking ability.