Individual Contractor - Finance and Budget Section

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• Individual Contractor
  - Finance and Budget Section

Vacancy announcement

IC/2026/007

Vacancy type Consultant/Individual Contractor

Duration of the contract

6 months

01 October 2026

Deadline for submission of applications

21 September 2026

Organizational Unit

Finance and Budget Section

Number of job positions

1

Area of Specialization/Thematic Areas:

Financial Budgeting,Financial Transactions,Financial Analysis, Financial Reporting, Data Management, and Travel Management

Overview:

The Finance and Budget Section (FBS) provides financial and budget management services to UNITAR’s program areas and operational sections. FBS activities include transactional support for revenue recording, accounts receivable, accounts payable, managing Budgets & Obligations, accounting reconciliations, preparing financial reports and financial statements, and reviewing Grants-In and Grants-Out agreements. FBS also determines and processes mission travels and entitlements to all types of travelers of UNITAR (Staff, Fellows and Advisors, SSA Contractors, Meeting Participants, Resource Persons, etc.)

in accordance with UNITAR’stravelpolicy.

Workwouldalsoinvolve processingtransactionsintheERPsystemandmakingjournalentries, providing support for program activities, following up on travel reports, and reviewing and making payments on post-travel claims.

General objectives of the contract:

To provide FBS with additional processing and analysis capacity for Finance, Budget, Program support and travel processing activities and undertake financial accounting/analysis, reporting, maintenance of databases, file management system and assist in audit coordination.

Responsibilities/description of professional services:

Underthedirectsupervisionof Chief,Finance and Budget Section, the incumbent will undertake the following responsibilities:

• Finance and Budget functions:
  • ProcesspaymentrequestspertainingtoSSAContractors,Trainees,Vendors,UNagenciesand reimbursement to staff, etc.
  • Recordobligationsinthe Enterprise Resource Planning (ERP) systemandmaintaincommitment documents as and when applicable.
  • Assistinmaintaining and reconciling thetravelcreditcardpool.
  • Collectincidentalsonticketspurchasedthrough Creditcardinatimelyandaccuratemanner.
  • Assistindata-cleaning/POclosureforpreparationoffinancialreportstodonorsandaccount reconciliation for preparation of UNITAR Corporate financial statements.
  • Assistinauditfunctionsintermsofgatheringsupportingdocumentsoncases sampled.
  • Manage data by collecting and compiling data with speed and accuracy, recording it in an accessible manner and maintaining databases; create and generate reports and documents utilizing databases, spreadsheets, communications and other software packages with speed and accuracy
  • Reviewofvariousexceptionreportsandresolve exceptionPOs, vouchers,GLJEsinatimelymanner.
  • Maintainproperfilingsystemforfinancialrecordsanddocuments.
  • Perform other Finance and Budgetfunctionsasandwhenrequiredandassigned .
• Travelandotherfunctions:
  • Review all the travel Mission Authorizations being submitted for approval, ensure validity in accordance with the policy, and process travel tickets.
  • Provide guidance toprogrammes staff aboutthetravelers’entitlements.
  • ProcesspaymentsforDSA, self-ticketsandpost-travelclaims.
  • Adviseprogrammesonrevisionandamendmentsoftravelauthorizationsasmaybeneeded.
  • Reviewsquotes receivedfromtravelagencies,travelplatformsandindividual/grouptravelers.
  • Maintainsmonitoringtable ofprocessed
    
    Missionauthorizations andtravel tickets.
  • Coordinateswithpartnertravelagenciesandensuresreconciliationandtimelysettlementoftheir bills.
  • Request, whenever necessary,quotesforlumpsumtravelentitlementsforstaffhomeleavetravel.
  • Quarterlyreviewsoftrav…