Program Officer, RSSH & PPR, Strategy, Investment & Evidence Division - GL C - Defined x

Program Officer, RSSH & PPR, Strategy, Investment & Evidence Division - GL C - Defined Duration until December 2028 x 2 positions

In GC8 the Resilient and Sustainable Systems for Health and Pandemic Preparedness and Response (RSSH-PPR) team will be responsible for managing >

US $50M in Strategic Initiatives and Gates funded grants across a variety of different thematic areas including integrated services, human resources for health, surveillance, lab systems strengthening, digital and climate and health. Reporting to the Deputy, RSSH & PPR, the Program Officer is responsible for supporting RSSH & PPR technical teams with the effective set-up, management, and closure of GC8 Strategic Initiatives and Gates funded grants.

This includes planning, third-party supplier sourcing, contract management, financial management and internal and external reporting. The Program Officer will be part of a small team providing cross-cutting support and will need to work flexibly across the different RSSH & PPR sub-teams, responding to different priorities and to peaks and troughs in demand. The Program Officer will need to be comfortable managing a fluid workload, whilst simultaneously maintaining a forward look and supporting the different sub-teams to anticipate and plan for emerging priorities.

The Program Officer will need to work closely with stakeholders from various different teams and departments, including technical teams, Sourcing, Finance, CI PMO, GMD and the Chief of Staff’s partnerships team.

• Sourcing and funds integration
  Coordinate sourcing and contracting with Sourcing, Finance, Legal and CI PMO, maintaining a continual lens on value for money and operational feasibility. Develop procurement strategies and develop terms of reference. Coordinate RFQ/RFP processes. Provide support for the finalization of contract documents, including payment schedules and payment conditions. Provide support to the grant revision process to integrate private donor funding to grants.
• Progress monitoring and performance management
  Maintain project plans, deliverable trackers and / or other tools needed to monitor the progress of SIs and Gates funded grants. Proactively identify delivery risks and routinely share updates on progress, including third-party supplier delivery against contractual milestones, with technical advisors and team leads to ensure early issue identification and to support problem solving.
• Contract and financial management
  Serve as the administrative focal point for the third-party suppliers as well as representatives from collaborating institutions. Focal point for financial management of GC8 SIs including: forecasting, and quarterly accruals monitoring; tracking and follow up on financial commitments/invoices, validating final invoices based on reports and deliverables and support Budget Holder to approve final invoices tracking and follow-up on cash balances in collaboration with CI PMO Finance focal point monitoring of Purchase Orders, implementing all other activities related to financial reporting including project closure in line with relevant guidelines and operating procedures.
• Reporting
  Coordinate internal reporting to key stakeholders including routine reporting to CI PMO on the Results Framework. Coordinate reporting on financials to key stakeholders including the budget holder, CI PMO and Finance (amounts allocated, approved, disbursed, remaining to commit, etc.). Provide support to ensure private donor funding to grants is delivered in line with expected target. This includes engagement with Country Teams and regular monitoring of investments.
  
  Support technical advisors and team leads with coordinating reporting for external stakeholders, including private…