Samples​/Test Articles Coordinator

Did you ever want to work for a company placing human at the heart of its DNA? Are you ready to make a difference? Do you feel excited about the opportunity to collaborate and share your expertise with our industry leaders? YES? SO DO WE!

GXP CONSULTING Switzerland is a Swiss company with a passionate team of Life Sciences professionals. Since 2014 we deliver outstanding industry’s expertise and support to our clients in the complete range of product life cycle.

We are currently seeking an experienced Samples / Test Articles Coordinator to support both day-to-day operational activities and process improvement initiatives related to test articles. This role will work closely with cross-functional stakeholders across production, logistics, and study teams.

The assignment combines hands-on operational coordination (70%) with analytical and process optimization work (30%).

• Collect, consolidate, and validate test article requirements from Study Leads
• Coordinate sample production planning across production sites and Global Business Services
• Manage end-to-end shipment activities with external partners and market logistics teams, including:
• Shipment requests and scheduling
• Shipment tracking and delivery confirmation
• Ensure proper documentation for audits, traceability, and compliance purposes
• Act as the central point of contact for operational issues and escalations

• Map existing end-to-end processes and identify bottlenecks across:
• Global Business Services
• Global Logistics
• Market Logistics
• Propose streamlined workflows with clear roles and responsibilities
• Identify and suggest digitalization or automation opportunities (e.g. trackers, dashboards, reporting tools)
• Develop and maintain SOPs, work instructions, and standardized communication templates
• Provide weekly progress updates and reporting to the PMO

• Experience in sample, test article, supply chain, logistics, or clinical operations coordination
• Strong organizational and stakeholder management skills in a cross-functional environment
• Solid understanding of shipment coordination and export/import compliance
• Analytical mindset with the ability to identify inefficiencies and propose practical improvements
• Comfortable working in a fast-paced, international environment
• Strong communication skills and attention to detail