Procurement Assistant

You will join the Procurement and Industrial Services Group (PI), the central unit responsible for procuring all supplies and services for the organisation, ensuring that the specified and contractual technical, delivery and performance requirements are met at the lowest possible overall cost whilst achieving balanced industrial returns for CERN Member States and respecting CERN Procurement Rules.

• Process, place, and follow up on purchase orders up to 3 000 CHF, ensuring compliance with CERN's Procurement Rules.
• Request quotations from suppliers and conduct comparative analysis of offers received, supporting sound and cost-effective purchasing decisions.
• Negotiate commercial terms: payment terms, delivery schedule and transport conditions, and general conditions.
• Liaise with suppliers to resolve delivery delays, non-conformities, purchase order amendments and invoicing issues.
• Liaise with technical officers to resolve discrepancies, inconsistencies, and operational issues arising during/ post purchase order processing, ensuring timely and accurate resolution.
• Build and maintain strong relationships with internal and external stakeholders to ensure efficient procurement operations.
• Provide direct support to suppliers throughout the registration process in CERN's supplier database / eProcurement, ensuring the accurate verification, maintenance, and completeness of supplier records.