Office Coordinator HR Administration

Position: Office Coordinator with HR Administration
Start date:

By agreement
Are you looking for a broad and varied role where office coordination and HR administration come together within an international technology company? We are now seeking a structured, reliable, and service-oriented Office Coordinator to join our team in Genoa and support our operations in Italy.
About the role  In this role, you will take overall responsibility for office operations and internal administrative support. You will work closely with both management and employees to ensure that all administrative processes run smoothly, efficiently, and in a highly professional manner within a dynamic international environment.
You will be part of our Italian team of five and play an important role in supporting the business and contributing to our continued growth in Italy. In this role, you will work closely with our CFO and HR Manager, both based at our headquarters in Stockholm, while reporting directly to your manager in Italy.
Your responsibilities will include:
Office administration and day-to-day office management
Procurement of office supplies and equipment
Coordination of trade fairs, events, and internal activities
Organisation of business travel, accommodation, and travel documentation
Liaising with public authorities, suppliers, and external partners
HR and Personnel administration support
Preparation and coordination of payroll-related documentation
Customer invoicing for locally provided services and spare parts
Management of employment documentation, onboarding, and offboarding
Coordination of occupational health & safety training and medical checks
Administrative support to other departments as required
Who you are  We are looking for a proactive and well‑organised professional who enjoys working in a broad role with multiple responsibilities. You are structured, service‑minded, and able to manage several tasks simultaneously in a fast‑paced environment.
You take ownership of your work, communicate clearly, and enjoy supporting both people and business operations.
We believe you have:
Experience in HR administration and/or office administration
Strong organisational skills and administrative skills
Ability to work independently and manage multiple stakeholders
Good knowledge of Microsoft Office
Fluent Italian and good command of English, both written and spoken
Experience in payroll administration, international organisations or event coordination is considered a strong advantage.
What we offer  At Firefly, you will join an international company characterised by short decision‑making paths, strong collaboration, and a supportive team culture. We offer a varied role with the opportunity to grow and develop together with the business.
We value commitment, responsibility, and teamwork, and strive to create a workplace where people enjoy working and contributing together.
Firefly in brief  Firefly is a Swedish corporate group providing industrial fire prevention and protection systems to the global process industry. Since 1973, we have specialised in customised system solutions of the highest technical standard and quality.
Our headquarters is located in Stockholm. We operate globally, with sales in more than 90 countries through direct operations and distributors and we in total 170 employees.
Firefly has also subsidiaries in Poland and the United States.
Learn more .

How to apply

We review applications on a rolling basis and look forward to hearing from you. Please submit your CV and cover letter via our online application form in English.

#J-18808-Ljbffr