Administrative Assistant

Summary

Provide professional and courteous administrative support to both internal and external customers.

• Answer telephone, disseminate information or resolve questions, and/or route calls to appropriate individual. Take messages and coordinate follow through.
• Receive, sort and distribute the mail
• Carry out administrative duties such as filing, typing, copying, binding, scanning etc. (i.e. Apprentice hours, phone listing, safety paperwork, time cards, application packets)
• Prepare and modify documents including correspondence, reports, drafts, memos and emails.
• Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
• Request, track, and scan insurance certificates for vendors and subcontractors
• Prepare panel schedules as directed by the Project Management Department.
• Generate, track and scan Master Subcontractor Agreements to ensure compliance with company policy.
• Resolves administrative problems by preparing reports, analyzing data, and identifying solutions.
• Ability to research, provide information and materials and work on special projects as assigned.
• Fill in for other Assistants when needed.