Bookkeeper

Bookkeeper

This role offers an opportunity for a meticulous and knowledgeable Bookkeeper to manage core accounting functions using Quick Books while also supporting the company’s inventory control system. The position combines traditional bookkeeping responsibilities with hands-on involvement in inventory documentation, purchasing, and control processes within a Part 145 maintenance environment.

• Manage and maintain accurate financial records using Quick Books, ensuring all transactions are recorded correctly and in a timely manner.
• Process accounts payable, including entering invoices, scheduling payments, and maintaining vendor records.
• Process accounts receivable transactions, including creating and issuing invoices and recording customer payments.
• Perform regular bank reconciliations to ensure all accounts are balanced and discrepancies are promptly resolved.
• Support bi-weekly payroll processing by preparing and verifying payroll data and coordinating with relevant stakeholders.
• Generate financial reports, including profit and loss statements, balance sheets, and cash flow statements, to support business decision-making.
• Assist with budgeting and forecasting activities by compiling financial data and providing insight into trends and variances.
• Ensure compliance with all applicable financial regulations and standards specific to Part 145 operations.
• Monitor and track company expenses and revenues, ensuring accurate categorization and reporting.
• Collaborate with the management team to provide financial insights and support strategic financial decisions.
• Handle other bookkeeping duties as required to support overall accounting operations.
• Work with the inventory control system to ensure accurate documentation for receipt of civil aviation articles used in maintenance, preventive maintenance, and alteration.
• Issue purchase orders for materials, parts, and supplies needed for operations.
• Review materials and parts to be stocked for installation on civil aviation articles, ensuring they meet required standards and documentation requirements.
• Ensure proper preservation and storage of all articles, materials, parts, and supplies in designated inventory locations.
• Periodically check shelf-life expectancy of units and verify that units are labeled correctly and remain serviceable.
• Control and distribute inventory, technical information, documents, and data received through the parts room.
• Develop and maintain systems to establish and sustain adequate and appropriate inventory levels.
• Ensure that completed work, materials, and parts are appropriately packed and shipped according to company procedures.

• Proven experience as a bookkeeper, preferably within maintenance environments subject to Part 145 regulations.
• Proficiency in Quick Books for managing day-to-day accounting and financial reporting.
• Strong knowledge of bookkeeping practices, including accounts payable, accounts receivable, bank reconciliations, invoicing, and payroll support.
• Experience generating financial reports such as profit and loss statements, balance sheets, and cash flow statements.
• Ability to assist with budgeting and forecasting and to monitor expenses and revenues effectively.
• Familiarity with inventory control processes, including documentation, purchasing, storage, and distribution of materials and parts.
• Attention to detail and accuracy in both financial and inventory records.
• Ability to ensure compliance with financial regulations and standards specific to Part 145 operations.
• Strong organizational skills and the ability to manage multiple responsibilities in a dynamic environment.
• Effective communication skills to collaborate with management and other team members.

• Proficie…