Accounts Payable Specialist- Florence, TX

Location:

Florence, TX Pay: $25+/hr DOE (Depending on Experience)

Schedule:

Monday–Friday, 8:00 AM–5:00 PM

Key Staff is seeking an experienced Accounts Payable Specialist for a client in Florence, TX. This position is responsible for processing invoices, coordinating vendor payments, reconciling accounts, and maintaining accurate financial records across multiple business entities. The ideal candidate is detail-oriented, organized, and comfortable managing multiple priorities in a fast-paced environment. Strong communication skills, accounting knowledge, and proficiency with accounting software and Microsoft Excel are essential for success in this role.

• Process, verify, and reconcile vendor invoices accurately and in a timely manner.
• Review and match purchase orders, invoices, and delivery receipts to ensure accuracy.
• Prepare and process weekly payment runs, including checks, ACH, and wire transfers.
• Monitor outstanding invoices and ensure payments are completed according to company policies and deadlines.
• Manage accounts payable for multiple business entities.
• Maintain accurate and up-to-date vendor records.
• Investigate and resolve invoice discrepancies, payment issues, and account variances.
• Assist with month-end closing activities, journal entries, and account reconciliations.
• Collaborate with internal departments to resolve purchasing, contract, and payment discrepancies.
• Prepare and issue 1099 forms and assist with vendor tax compliance.
• Respond to vendor inquiries and maintain professional vendor relationships.
• Provide supporting documentation for audits and financial reviews.
• Identify opportunities to improve accounts payable processes and workflow efficiency.

• Previous experience in accounts payable, accounting or a related financial role.
• Knowledge of accounts payable procedures and general accounting principles.
• Proficiency in Microsoft Office, particularly Excel.
• Experience using accounting software or ERP systems such as Quick Books, SAP, or Oracle.
• Familiarity with purchase order processing and three-way matching.
• Understanding of vendor payment procedures and applicable tax reporting requirements.
• Strong attention to detail and accuracy in data entry and financial recordkeeping.
• Excellent organizational, time management, and problem-solving skills.
• Strong written and verbal communication skills.
• Ability to work independently and collaboratively with a team.
• Ability to handle confidential financial information with professionalism and integrity.

• Bachelor's degree in Accounting, Finance, or a related field.
• Relevant accounts payable or accounting certifications.

Since 2004. Let us be the Key to your success!!

Key Staff, Inc. is an Equal Opportunity Employer.

Key Staff, Inc. provides equal employment opportunities without regard to race, color, religion, gender, national origin, age, disability unrelated to an individual’s ability to perform adequately, sexual orientation, marital status, or any other characteristic protected by law.

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