Executive Assistant - Finance and Operations

Executive Assistant - Finance and Operations

Location: Central Office

Reports to: CFO/Executive Director – Finance & Operations

Summary of Role

The Finance Executive Assistant supports the CFO/Executive Director (Finance & Operations) by providing high-level administrative support, operational coordination, and project management. This role requires top-tier organizational skills, discretion, and the ability to manage complex schedules and initiatives with professionalism and confidentiality.

Position Status & Schedule

• Full-Time (40 hours)
• Salary, Exempt
• Monday through Friday: may include evenings and weekends
• Christmas, Easter, Pursuit Weeks, and Dream Team Appreciation service dates are required workdays. Other events will be required outside of your regular schedule; you will be informed in advance of these requirements.

Essential Functions & Responsibilities

• Serve as liaison between executive leadership and teams, fostering alignment, and follow-through.
• Coordinate strategic planning sessions and ensure execution of initiatives with clarity and excellence.
• Ensure proper information flow and communication across leadership levels.
• Facilitate meetings, align schedules, and manage the needs for shared commitments between CFO and Celebration Leadership Teams.
• Demonstrate executive presence and high emotional intelligence in representing the Finance office.
• Partner in the planning and logistics of executive-level gatherings, stewarding hospitality and guest relations for visiting pastors, partners, and guests to create meaningful experiences and excellent environments.
• Build and maintain relational equity across departments and ministry teams.
• Anticipate leadership needs and proactively address challenges with grace and discretion.

• Manage complex executive calendars with precision, ensuring strategic alignment and effective time management; ensure Executive Director’s schedule and priorities run smoothly.
• Prepare and manage agendas, materials, presentations, and minutes for recurring (e.g., Team Meetings) and strategic meetings (e.g., Board Meetings).
• Track and follow up on meeting outcomes, ensuring task completion and project momentum.
• Optimize administrative processes and implement systems that improve productivity and communication.
• Coordinate conference calls and external meetings.
• Manage meeting logistics, including room setup, technology requirements, and materials distribution.
• Draft and coordinate executive-level communication, reports, briefings, and internal updates with clarity and professionalism.
• Assist Executive Director (in his role as ACU Board Member) with Austin Christian University (ACU) resources, presentations, and materials as assigned.
• Process and reconcile expenses, manage executive credit cards, and support budget tracking in alignment with organizational financial processes.
• Maintain high standards for confidentiality when handling sensitive organizational information.
• Contribute to the overall successful of Celebration Church by performing other duties as assigned.

Requirements

• Mature Christian who calls Celebration Church home and supports the Church’s culture, vision, and values
• Unwavering commitment to place Christ first in all you do
• Desire to ensure people are known, loved, and celebrated
• Continually seeking growth with Christ and encouraging others to do the same
• Passion for excellence, always looking to improve
• Deep understanding of the value of being part of a family that is unified for a greater cause
• Must have completed all steps of Connection Point within 60 days of hire

Competencies

• Commitment to advancing the vision of Celebration Church through administrative support
• Exceptionally organized with strong attention to detail
• Effective communicator with high emotional intelligence
• Professional demeanor
• Adaptable in a fast-paced and dynamic environment
• Manages multiple priorities and complex details with strong time management skills
• Models trust, integrity and professionalism in maintaining sensitive information with the highest level of confidentiality, using highest discretion in disclosure and use of information
• Willingly flexes schedule to support church events,…