Administrative Assistant

Executive Administrative Assistant to the CEO

Rock Springs Behavioral Hospital - A Division of Lifepoint Health

Location:

Georgetown, Texas

Status:
Full-time | Non-Exempt

About Rock Springs Behavioral Hospital

Rock Springs Behavioral Hospital, part of the Lifepoint Behavioral Health network, is dedicated to providing compassionate, evidence-based care to individuals facing behavioral health and substance use challenges. Our mission is to improve the quality of life for our patients and their families through individualized treatment and a commitment to excellence in all we do.

Position Summary

The Executive Administrative Assistant to the CEO provides high-level administrative and operational support to the Chief Executive Officer and other members of the hospital's leadership team. This position serves as a key liaison within the organization, ensuring smooth communication, efficient scheduling, and effective coordination of leadership activities. The ideal candidate is detail-oriented, professional, proactive, and capable of managing multiple priorities in a fast-paced behavioral healthcare environment.

Key Responsibilities

Executive Support & Calendar Management

Manage and maintain the CEO's calendar, scheduling meetings, appointments, and travel arrangements as needed.

Prioritize and coordinate competing demands to ensure efficient use of executive time.

Leadership & Meeting Coordination

Create, distribute, and manage agendas for leadership and departmental meetings.

Record, prepare, and disseminate accurate and timely meeting minutes.

Follow up on action items and ensure completion of assigned tasks.

Report Compilation & Documentation

Solicit departmental reports from leadership team members and compile them into comprehensive reports or presentations for internal and external use.

Maintain and organize confidential files, records, and correspondence.

Office Administration & Supply Management

Oversee office supply inventory, ordering, and vendor coordination to ensure adequate materials and resources are available.

Assist with facility and administrative logistics as needed.

Employee Engagement & Event Coordination

Plan and coordinate employee appreciation events, recognition programs, and hospital celebrations.

Arrange catering or food orders for meetings and special events.

Other Duties as Assigned

Provide general administrative support to the executive team and participate in projects or initiatives that support hospital operations and Lifepoint Health's mission.

Qualifications

Education:

Associate's degree in business administration, healthcare management, or related field required;
Bachelor's degree preferred.

Experience:

Minimum of 3-5 years of executive administrative support experience, preferably in a healthcare or hospital setting.

Skills &

Competencies:

Strong organizational and time-management skills with the ability to handle multiple priorities.

Excellent written and verbal communication skills.

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

Professional discretion with confidential and sensitive information.

Ability to work independently and collaboratively across departments.

Why Join Rock Springs

Opportunity to work in a mission-driven environment dedicated to improving lives.

Supportive and collaborative leadership team.

Competitive compensation and comprehensive benefits package through Lifepoint Health.