Purchasing Manager

Reporting directly to the Purchasing Agent, responsible for overseeing the daily purchasing responsibilities and assigned staff of the Williamson County Purchasing Department. Provides oversight of various purchasing programs and processes.

Responsibilities

• Supervises, assigns/reviews tasks, and provides oversight of work performed by purchasing specialists
• Performs annual staff performance evaluations; sets and reviews staff goals and participates in the hiring process for department vacancies
• Initiate and coordinates procurement of goods and services for county departments and provides oversight and guidance on federal, state, and local purchasing laws

• Oversees and processes formal solicitations documents including invitations for bids, request for proposals, request for qualifications, and co-op contract for complex purchases and construction delivery projects

• Reviews, monitors, and approves all processes for county purchase orders up to $100,000
• Maintains bidding software content for team and makes recommendation on processes and applications use
• Audits internal and external processes to ensure purchasing policy and compliance are practiced
• Advises county department leaders on procurement processes, as needed
• Schedules various committee meetings and runs various reports associated with vendors and contract awards
• Assists with vendor negotiations and coordinates with legal department to make recommendations to the Court on final contract awards
• Maintains bid files and other purchasing documentation
• Collaborates with Purchasing Agent and Deputy Purchasing Agent on various projects, process, and policy
• Prepares Commissioner Court agenda items such as contracts recommendations and solicitation award recommendations
• Attends all meetings and trainings, as required
• Performs special duties as assigned

Procurement Team Assignment

• Determines and directs staff and department heads as to what procurement method is legally acceptable.

Organization Relationships

• Reports directly to – Purchasing Agent
• Direct Reports – Yes

Physical Demands

• Position involves prolonged sitting at a workstation, visual examination of documents, reaching, walking, twisting, bending, standing and occasional lifting/carrying
• Position involves safely operating a motor vehicle

Environmental Factors

• Work is primarily indoors in an air‑conditioned environment
• Travel between work sites as required

Irregular Hours

• Work outside of the normal office hours (Monday-Friday 8 a.m. to 5 p.m.) may be required
• May be deemed essential personnel in the event of an emergency

The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel so classified in this position. This job description is subject to change as the needs and requirements of the job change.

Qualifications

• Associate degree and six (6) years of related procurement experience as a Buyer or in a similar purchasing role OR an equivalent combination of education and experience
• Two (2) years of demonstrated lead or supervisory experience
• Two (2) years of Enterprise Resource Planning (ERP) purchasing software experience
• Knowledge of local, state, and federal government finance practices
• Knowledge of public procurement regulations, laws, and delivery methods

Licenses and Certifications Required within thirty (30) days of employment

• Valid Texas driver’s license

Required within twelve (12) months of employment

• Certified Professional Public Buyer Certification
• Certified Professional in Supply Management
• National Purchasing Association Certification

Preferred Qualifications

• Bachelor’s degree in a related field
• Three (3) years of public procurement experience in a government capacity
• Four (4) years of contract administration experience including working knowledge of Oracle and various tracking systems
• Knowledge of Enterprise Resource Planning purchasing software (ERP) including Oracle
• Proficient data entry skills with the ability to type up to 55 words per minute

Employment Testing

• Criminal background check:
  No
• Motor Vehicle Record check:
  No
• Drug…