Human Resources Generalist III

About Us

Located in Georgetown, Texas, Southwestern University is an independent, four‑year undergraduate institution offering a top‑ranked integrated arts and sciences curriculum that incorporates the humanities, fine arts, social sciences, and natural sciences. Southwestern University is committed to fostering an environment where every individual feels respected, valued, and empowered. We believe that a thriving community is built on the strength of varying perspectives and experiences, and we strive to create an atmosphere of mutual respect and understanding.

Our actions are guided by a commitment to fairness, openness, and the belief that our differences are what make us stronger as a whole.

Southwestern University has an immediate opening for a Human Resources (HR) Generalist III. This position will report to the Associate Vice President for Human Resources. The HR Generalist III plays a pivotal role in supporting the University’s talent lifecycle with primary responsibility for full‑cycle recruiting, onboarding, and new employee orientation for both staff and faculty positions. The HR Generalist III partners with hiring managers, academic leaders, and administrative departments to implement effective recruitment strategies, facilitate timely hiring, and deliver a consistent, high‑quality employee induction experience that supports institutional goals and compliance requirements.

In addition to recruiting and onboarding, the HR Generalist III provides broad‑based HR support, including employee training initiatives, policy and procedure support, HR data integrity, and participation in strategic HR initiatives and special projects as needed. This role also serves as the primary HR contact for immigration‑related matters, maintaining relationships with external immigration attorneys, preparing documentation for H1‑B and permanent residency visa applications, posting required notices, and ensuring timely, clear communication with hiring departments and visa applicants.

This is a full‑time exempt position eligible for the comprehensive benefits program. The HR Generalist III contributes to continuous process improvement, workforce planning, and the delivery of equitable, compliant, and employee‑centered HR practices across the University.

• Coordinate full‑cycle recruitment for staff and faculty positions, including drafting and posting job advertisements, managing applications/resumes in the Applicant Tracking System (ATS), maintaining search files, sending applicant notifications, and processing ad invoices.
• Pre‑screen applications/resumes, conduct initial telephone interviews, coordinate interview schedules, consult with hiring managers on the selection process, and conduct reference checks as needed.
• Collaborate with various hiring stakeholders across campus to ensure effective recruitment strategies, timely hiring processes, and compliance with University policies and regulations.
• Assist the Associate Vice President for Human Resources in developing and delivering search‑related training to hiring managers and search committees.

• Prepare offer letters, new hire packets, and orientation schedules; complete I‑9 forms, manage I‑9 files and supporting documents in accordance with applicable laws and regulations, and manage E‑Verify processes.
• Develop, maintain, and continuously improve a comprehensive new employee orientation/onboarding program for staff and faculty.
• Maintain the New Employee Orientation (NEO) website in collaboration with the Benefits Coordinator.

• Maintain strong relationships with our immigration attorney to support University’s employment‑based visa needs.
• Prepare supporting documentation for H1‑B and permanent residency applications for attorney review and submission to U.S. Citizenship & Immigration Services.
• Post and document all required notices and communicate clearly and promptly with hiring departments and visa applicants.

• Coordinate annual staff performance evaluation processes, including distributing job descriptions and evaluation…