County Court at Law -Assistant Court Administrator

Position: County Court at Law 2-Assistant Court Administrator

Reporting directly to a Senior Court Administrator and/or County Court at Law Judge, responsible for performing specialized administrative and court related duties to support the Williamson County Court at Law Offices. Serves as Senior Court Administrator in their absence.

• Collaborates with Senior Court Administrator and performs docket management as assigned per court (i.e., family, civil, criminal, etc.)
• Schedules, monitors, and maintains court calendars and emails
• Coordinates communication between the court, attorneys, external courts, and the public
• Serves as primary resource for all administrative needs
• Assists with attorney assignments, fee vouchers, and public inquiries
• Assists with court filings, including coordinating case audits
• Performs budget tracking to assist with the annual budget process
• Coordinates and tracks various financial documents
• Provides customer service to customers and staff via telephone, email, or in person
• Performs data entry and maintains contact information for defendants, attorneys, and other legal parties
• Performs purchasing coordination for the department, to include reconciliation/oversight of p-card use, generating purchase requisitions, processing invoices, communicating with County A/P and Purchasing departments, and preparing end‑of‑fiscal year reporting
• Maintains all electronic and physical documents for assigned courts, including coordinating various filing systems
• Assists with processing attorney invoices, legal fees, and various budget and financial reports
• Reviews, collects, transcribes, and processes legal paperwork and prepares documents for electronic use
• Reviews court orders submitted by attorneys and litigants and forwards to the Judge for approval and signature
• Disseminates court policies and procedures to attorneys and litigants
• Reports monthly, quarterly, and yearly statistical and legal data using software utilized by the State of Texas
• Collaborates with attorneys on processing various legal documents, including performing quality control to ensure documents are accurate
• Performs daily financial transactions such as collecting payments, balancing cash draws, and prepares financial reports for internal and external entities
• Receives cross‑training and performs duties associated with Senior Court Administrator (includes going into court and performing court duties) as required.
• Attends all meetings and trainings, as required
• Performs special duties as assigned

ORGANIZATION RELATIONSHIPS

• Reports directly to – Senior Court Administrator and/or County Court at Law Judge
• Direct Reports – No

PHYSICAL DEMANDS

• Position involves prolonged sitting at a workstation, visual examination of documents, reaching, walking, twisting, bending, standing and occasional lifting/carrying

ENVIRONMENTAL FACTORS

• Work is primarily indoors in an air‑conditioned environment

The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel so classified in this position. This job description is subject to change as the needs and requirements of the job change.

REQUIRED

QUALIFICATIONS

• Associate degree in Business, Government, Public Administration, or related field and two (2) years of court or legal experience OR an equivalent combination of education and experience
• Knowledge of Microsoft Office Suite and Odyssey

LICENSES AND CERTIFICATIONS REQUIRED WITHIN THIRTY (30) DAYS OF EMPLOYMENT

• Valid Texas Driver’s license

REQUIRED WITHIN THREE (3) MONTHS OF EMPLOYMENT

• Texas Notary Public (some courts may not require this license)

PREFERRED QUALIFICATIONS

• Bachelor’s degree in a related field
• Two (2) years of complex court system experience
• Four (4) years of experience in a legal role
• Bilingual (Spanish)

EMPLOYMENT TESTING

Employment is contingent on passing any post‑offer pre‑employment screening as listed below:

• Criminal background check:
  Yes
• Motor Vehicle Record check:
  Yes
• Drug screening:
  No
• Physical exam:
  No
• Psychological exam:
  No
• Additional: N/A

A Williamson County online application (resumes alone are not sufficient) must be received…