Accounting Clerk; PRN

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The Payroll Clerk is responsible for the accurate and timely processing of hospital payroll, ensuring compliance with federal and state wage and tax regulations. This position requires hands‑on payroll processing experience, including preparation and transmittal of payroll checks and electronic payments, maintenance of payroll records, and coordination with Human Resources and Finance to ensure accurate employee compensation, deductions, and reporting. The Payroll Clerk plays a critical role in maintaining confidentiality, accuracy, and compliance in all payroll‑related activities.

• Process bi‑weekly and/or monthly payroll for all hospital employees, ensuring accuracy of hours worked, pay rates, differentials, overtime, PTO, and other earnings.
• Prepare, review, and transmit payroll checks and direct deposit files in accordance with established payroll schedules.
• Maintain payroll records, including employee earnings, deductions, garnishments, benefits, and tax with holdings.
• Calculate and process payroll adjustments, corrections, retroactive pay, and final paychecks in compliance with applicable laws.
• Process payroll deductions, including benefits, retirement contributions, wage garnishments, and voluntary deductions.
• Prepare and submit payroll tax payments and filings, including federal, state, and local with holdings.
• Prepare quarterly payroll tax reconciliations and submit required reports to government agencies, including unemployment reports.
• Prepare, reconcile, and distribute annual W‑2 forms and respond to employee payroll tax inquiries.
• Assist with preparation and submission of vendor 1099 forms and other payroll‑related tax documents as required.
• Reconcile payroll registers to the general ledger and assist with month‑end and year‑end payroll accruals.
• Coordinate with Human Resources regarding new hires, terminations, pay changes, benefit deductions, and employee status updates.
• Maintain strict confidentiality of payroll and employee compensation information.
• Assist with internal and external audits, surveys, and payroll‑related record requests.
• Support workers’ compensation payroll reporting and audits, including wage data and classifications.
• Respond to employee questions regarding pay, deductions, taxes, and payroll procedures in a professional and timely manner.
• Maintain compliance with hospital policies, CMS requirements, and applicable federal and state labor laws.
• Complete special projects and other duties as assigned.

• Accuracy and attention to detail.
• Ethical conduct and confidentiality.
• Time management and ability to meet strict payroll deadlines.
• Organizational skills.
• Initiative and accountability.
• Stress management and composure.
• Teamwork and collaboration.
• Technical capacity.
• Customer/Employee focus.
• Proficiency with payroll systems and basic computer applications (Email, Excel, Word).

This position has no supervisory responsibilities.

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, copiers, filing cabinets, and fax machines, as well as box cutters and small step ladders.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms.

This is a PRN Position. Some flexibility in hours is allowed, but the employee must be available during the “core” work hours of 8:30 am to 5:00 pm and must work at least 24 hours each pay period to maintain PRN status. Occasional overtime and/or weekend work may be required as job duties demand.

No travel is expected for this position.

• Must have High School Degree or GED – Finance/ Accounting or related field Degree.
• Strong knowledge of payroll / accounting principles…