Accounting Assistant

Benefits

• 401(k)
• 401(k) matching
• Dental insurance
• Employee discounts
• Free food & snacks
• Health insurance
• Opportunity for advancement
• Paid time off
• Vision insurance

• Analyze or research each request for payment for accuracy.
• Obtain invoice and payment approval from manager.
• Record payments in Quick Books upon approval and prepare payment.
• Maintain accounts payable reports and spreadsheets.
• Issue credit memos for customer returns.
• Prepare analysis of accounts, as requested.

• Set up and maintain new customers, new vendors and new item data and terms in Quick Books.
• Monitor and follow up with customers on outstanding receivables via email or telephone.
• Track and resolve outstanding issues, credit memos and disputes.
• Conduct research on shortages/deductions from invoice and follow-through until resolved.

• Participate in development and documentation of policies and procedures.
• Verify and process weekly timesheets for hourly employees. Provide to management for approval.
• Research requests for inventory adjustments (ICF) and make necessary adjustments in Quick Books.
• Other duties may be assigned based on skill level and overall knowledge.

Manager of Accounting

• Proficient with Excel
• Ability to problem solve
• Attention to detail
• Well organized
• Accuracy in data entry

• Completion of High School
• Experience with data entry, attention to great detail and Microsoft Excel proficiency

• Associate degree
• Quick Books experience a plus

Hourly / Bonus