General Affairs Specialist

General Affairs Specialist at HSAGP Energy

We are looking for a General Affairs Specialist to manage workplace operations, administrative functions, and vendor relations. The role focuses on budgeting, policy implementation, event coordination, and office space planning.

• Analyze budgeting, financial reporting, and billing processes
• Implement all necessary policies & procedures related to office and corporate programs
• Research vendors for office supplies, equipment, facility management, and outsourcing services
• Coordinate repairs, renovation, layoff change activities, company events, and lead office space plans

• Assign tasks, provide guidance, and evaluate performance as appropriate. Foster a collaborative and efficient work environment
• Manage all administrative functions within the company and conduct/monitor following established procurement protocols.
• Coordinate and organize company events, meetings, moving and conferences (e.g., moving office furniture, packing files, etc.)
• Maintain supplies inventory by checking stock to determine inventory level of office supplies; anticipating needed supplies; placing and expediting orders for supplies
• Address employee inquiries and concerns about office general affairs matters
• Manage the relationship with office service vendors, evaluate their performance, and make recommendations as appropriate

Other Tasks as necessary to meet the organization’s objectives

• Provide high quality work by ensuring accuracy and seeking to continuously improve our process and platforms by embracing new and better ways of doing things
• Serves as backup to other administrative tasks and performs other duties as assigned

• Bachelor's degree or equivalent practical experience
• 3+ years of relevant experience in manufacturing industries (preferred)
• Excellent written and verbal communication skills for presenting findings and recommendations
• Solid technical proficiency in MS Excel, PowerPoint, etc.
• Organize, host, and/or participate in conference calls with the project team, often across multiple time zones
• Knowledge of facilities management principles, including space planning, maintenance, and safety regulations
• Effectively prioritize and execute tasks in a high-pressure environment
• Confident working independently, able to get to grips with new areas of work
• Ability to balance deadline-based projects
• Build cross-functional relationships within and outside the organization and collaborate to achieve organizational goals through good communication and sharing
• Strong understanding of the need for discretion in handling sensitive information and the judgement to know what can/must be shared and with whom, and what should not
• A personal style that enables relationships of confidence and trust to build quickly with most stakeholders

• Mid-Senior level

• Full-time

• Other, Information Technology, and Management

• Manufacturing

• Cartersville, GA $16.00-$24.00