Bid-Coordinator

Bid Coordinator – Asa Carlton, Inc.

Asa Carlton, Inc., a commercial construction company headquartered in Braselton, GA
, is looking for a Bid Coordinator. The role supports the preconstruction and estimating process by coordinating bid schedules, maintaining project documentation, and ensuring timely, accurate delivery of proposals.

The Bid Coordinator plays a key role in bid preparation, submission, and documentation. This position supports the estimating and operations teams by coordinating bid schedules, maintaining project documentation, distributing bid invitations, and ensuring timely, accurate delivery of proposals. The Bid Coordinator acts as a central point of communication between subcontractors, suppliers, and internal team members to facilitate a smooth and organized bidding process.

• Take direction and complete all tasks as assigned by the Bid Supervisor.
• Distribute Invitations to Bid (ITB) and other project‑related information to subcontractors and vendors.
• Make calls and send email to subcontractors and vendors on projects out for bid.
• Create and maintain an accurate call log for projects bidding and provide daily updates to the Bid Supervisor.
• Collaborate with the ACI Insurance Administrator to obtain subcontractor COI and insurance documentation.
• Assist estimators and the preconstruction team as needed.
• Understand and follow company policy, processes, and procedures.
• Distribute bid invitations, track subcontractor responses, and maintain accurate records of communications.
• Collaborate with estimators, project managers, and preconstruction teams to gather required documentation and scope information.
• Maintain and organize bid folders, drawings, addenda, and vendor contact lists.
• Monitor and update bid portals for all projects.
• Support continuous improvement of bid coordination systems and processes.
• Other duties as assigned.

• Commercial construction background desired.
• High School Diploma required;
  Associate degree or equivalent experience preferred.
• Must be organized and pay acute attention to detail.
• Excellent written and verbal communication skills.
• Strong decision‑making skills with the ability to analyze a situation and reach a logical conclusion.
• Proficient knowledge of MS Office Suite, with emphasis in Excel.
• Intermediate skill level with technology and computer systems.
• Experience with Bluebeam is a plus.
• Ability to promote and contribute to a productive working team environment.
• Corporate office position based in Braselton, GA
  .
• Valid driver’s license and reliable transportation required.
• Asa Carlton’s policy to conduct background, pre‑employment, health screening assessment, and reference checks.

• Medical, Dental, and Vision insurance coverages available.
• 401‑K Retirement Plan.
• Company‑paid Life insurance for employees.
• Voluntary Life Insurance available.
• Short‑ and Long‑Term Disability coverages available.
• Accident and Critical Care coverages available.
• Legal Plan assistance offered.
• Employee Assistance Program.
• Paid company holidays.
• Paid vacation days.
• Paid sick days.

About The Organization

Asa Carlton is a premier commercial construction firm with a focus on turn‑key interiors or ground‑ups for multi‑location corporations. We believe our exceptional outcomes stem from a commitment to a relationship‑first philosophy. Our expectation, for nearly two decades, is a seamless experience for our clients: simply tell us what you need to see, where it is, and we make it happen.

Fit & Finish, It’s What We Do!

EOE Statement: We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.