Administrative Support

Overview

This is a full‑time, twelve (12) month position. This dual support position provides high‑level administrative assistance to both the HR and Development offices. The Administrative Assistant will assist with managing the lifecycle of employee documentation, onboarding protocols, benefit questions, gift processing, and maintaining the integrity of the donor database (Raiser’s Edge). The ideal candidate thrives in a fast‑paced environment, balancing technical demands of gift processing and event logistics with the sensitive nature of personnel management, while representing the school’s Christian values to staff and stakeholders.

Administrative Support

Non‑exempt

HR Specialist and CFO

None

• Degree in Marketing, Communications, or Business
• Experience providing administrative support.

• Acknowledges Jesus Christ as Lord and Savior.
• Commits to faithful active service in a local Christian church and personal prayer and Bible study.
• Commits to model spiritual, academic, physical, and social growth personally and professionally.
• Maintains a Christian lifestyle that reflects a biblical perspective of integrity and appropriate personal and family relationships, personal conduct, and moral behavior.
• Displays a love for students and education.
• Commits to our foundational statements and governing principles.
• Commits to our employee code of conduct.

• Ability to work collegially and collaboratively while maintaining confidentiality.
• Strong customer service orientation and a commitment to excellence in customer service.
• The ability to work as part of a team.
• High level of energy and a good sense of humor with the capacity for extraordinary time and effort demands.
• Displays a love for staff and education.
• Proficient in Paycor and Raiser’s Edge or similar related software.
• Excellent verbal and written communication skills.
• Capacity to initiate and nurture relationships with stakeholders.
• Good interpersonal skills and sound judgement.
• Excellent organizational skills, attention to detail, and the ability to multi‑task.
• Effective in time management.
• Ability to keep confidential information secure and private.

Advancement & Database Support (Raiser’s Edge)

• Assist in managing and clearing pending donation queues in Raiser’s Edge.
• Add and update constituent records and perform database cleanup and corrections as identified.

HR & Benefits Administration

• Help manage the Open Enrollment window, including verification of enrollments and responding to employee benefit questions.
• Post HSA contributions to employee accounts and run benefit reports for every payroll cycle.

Recruitment & Onboarding

• Post open positions to relevant job boards and schedule interviews.
• Assist in the hiring and onboarding process, including scheduling in‑person meetings, creating and filing all new‑hire paperwork.
• Schedule in‑person termination meetings, pull and process paperwork for terminations, and ensure they are filed correctly.

General Administrative Support

• Manage high‑volume HR filling and triage the “need response folder.”
• Pay monthly benefit bills and post entries accurately in Financial Edge (FE).
• Perform FSA bank entries in FE.
• Assist CFO with administrative support.

Please note this job description is not designed to cover or contain a comprehensive listing of skills, duties, and responsibilities that are required of the employee for this job. Duties and responsibilities may change at any time with or without notice.

Prolonged periods of sitting at a desk and working on a computer.

Must be able to lift 15 pounds at times.

Employment at Hebron Christian Academy is open to qualified individuals who are Christians of good character, without regard or reference to race, sex, national or ethnic origin, color, age, or disability. Hebron Christian Academy is a religious educational ministry, permitted to discriminate based on religion. All prospective and current employees must agree with Hebron Christian Academy’s mission statement, and they must be willing to conduct their lives in conformity with the school’s statement of faith and the school’s declaration and agreement to ethical and moral integrity.