Facilities and Administrative Support

Position: Facilities and Administrative Support.....
Location: Fairmount

Facilities and Administrative Support

Join to apply for the Facilities and Administrative Support role at Huber Engineered Materials
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Portfolio Business: Huber Engineered Materials

J.M. Huber Corporation is one of the largest privately held, family‑owned companies in the United States. Established in 1883, we are a diversified, global supplier of specialty and commodity chemicals, hydrocolloid solutions, engineered wood products and natural resources to customers spanning a wide variety of industries. With approximately $3 billion in sales and 4,000 employees worldwide, we have a material presence in more than 20 countries.

Position

Summary

Supports the Technical Center by managing chemical inventory, coordinating purchasing and shipping activities, maintaining facility operations, and providing administrative support to ensure compliance, efficiency, and a positive team environment.

Principal

Duties & Responsibilities Purchasing

• Generate and process purchase requisitions in Oracle (chemicals, supplies, equipment, vendors, contractors, etc); ensure vendor setup and invoice coding for payment through Basware or PCard.
• Review, analyze, and maintain Received but not Invoiced and Receiving Inspection accounts for Fairmount Technical Center; investigate and initiate corrections, reaching out to corporate and plant resources as needed to appropriately resolve issues.
• Enter receiving receipts into Oracle for incoming supplies and materials.
• Print invoices sent via email & pull invoices that must be retrieved online; scan all non‑PO related invoices into Basware; code & pay non‑PO invoices.
• Monitor weekly Basware report for possible issues/problems; follow up as needed.
• Speak to vendors to resolve payment status of past‑due invoices (frequent calls / emails).
• Coordinate pickup/deliveries with 3PL team for freight shipment activities. Coordinate deliveries for Fed Ex, UPS, DHL.

Inventory Management (Chemical, Laboratory and Office) and EHS&S

• Maintain and update chemical inventory; purchase and receive chemicals, label, record details in Excel, and ensure SDS documentation is current.
• Coordinate chemists, EHS&S and vendors to facilitate proper disposal of chemicals.
• Order and maintain inventory of laboratory, office and packaging supplies.
• Conduct quarterly inventory reviews and work with EHS&S and vendors for proper disposal of outdated chemicals.

Customer Sample Requests

• Process Sample Request for all North American Products through Salesforce (600+ per year).
• Monitor off‑site sample warehouse inventory and coordinate restocking with Huber locations.
• Communicate with Sales Team regarding status of sample requests.

Site Maintenance

• Coordinate with vendors for janitorial, landscaping, security, and other facility services.
• Manage facility invoices (utilities/phone/internet), monitor for payment, and communicate with Basware team.
• Maintain communication screens (MVIX) and assist with facility maintenance scheduling.
• Sort mail, direct calls, and manage Concur expense reports.
• Complete weekly and monthly reports (e.g., sample requests in Ganttic).
• Maintain cleanliness of assigned areas and ensure security alerts are addressed promptly.
• Perform additional tasks as assigned.

Specialized/Technical Knowledge or Required Skills

• High School diploma required; experience with inventory management preferred.
• 3–5 years of administrative experience preferred.
• Strong organizational, time management, and multitasking skills.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint) and Oracle systems.
• Excellent communication and interpersonal skills.
• Attention to detail.

Notes

Management retains the discretion to add or change duties of the position at any time. The incumbent is required to be thoroughly familiar with the company’s Equal Employment Opportunity policy and to know and adhere to the company’s affirmative action plan to prevent discriminatory action because of race, color, sex, age, disability, religion or national origin.

Physical Requirements

• Ability to lift up to 50 lbs.

Must be able to sit for extended periods of time.

Education

• High School Diploma
• GED

Our employees are our strongest asset, and their safety, health, and well‑being is our highest priority. We respect the individual by providing opportunities for professional and personal development. Our principles drive us to create an inclusive workplace where employees share core values, show dignity and respect toward others, and work hard to achieve their best performance.

J.M. Huber Corporation is an EEO employer. Pre‑employment drug screening is required.

Seniority level:
Mid‑Senior level

Employment type:

Full‑time

Job function:
Management and Manufacturing

Industries:
Chemical Manufacturing

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