Administrative Assistant, Senior; F

Senior Administative Assistant

LOCATION: Robins Air Force

JOB STATUS: Full time

CLEARANCE: Secret

Astrion has an exciting opportunity for an Administrative Assistant, Senior at Robins AFB in GA.Become a key contributor to the team supporting the F-15 FMS —the most combat-proven and capable fighter aircraft in the U.S. Air Force arsenal. With unmatched lethality, speed, and reliability, the F-15 continues to serve as a critical asset in maintaining global air superiority.

• Education:
  
  GED, five (5) years of experience in the respective profession being performed, three of which must be in the DoD.
• Clearance:
  DoD Active Secret

• Manage executive calendars and scheduling meetings;
• Work with functional managers, outside agencies, Contractor personnel, and the program office customers to organize and manage pesentations and other material in support of meetings, minutes, agendas, and compilation of briefings;
• Provide integration, communication coordination, and planning expertise to the acquisition, modification, and sustainment efforts. Support, plan, coordinate, and participate in program reviews and conferences including, but not limited to, executive, readiness, technical, budget, design,weapon system requirements, working groups, and supportability management. Following each review, the Contractor shall prepare/manage meeting minutes and compile action items.
• Provide the support necessary to coordinate with F-15 Division daily operations, to include, facilitating Chief of Staff, general officer and Congressional taskings and suspenses.
• Provide assistance in the development of program documentation, including, but not limited to, weapon system roadmap, aircraft availability plans, program management plans, modification management plans, and other program plans, strategies, schedules, or agreements necessary for efficient program management.
• Create, identify, and maintain a list of all work efforts and the offices of primary responsibility and the action officers.
• Ensuring effective utility of all work efforts, making appropriate changes and resolving issues as they occur.
• Assist Government PMs in communicating, compiling and maintaining IMSs, milestone tracking and schedule assessment.
• Develop and maintain specific tasks or project-oriented schedule program reviews and LCSPs.
• Support the F-15 Division by taking meeting attendance, drafting meeting minutes (CDRL A011, Conference Minutes) and making travel arrangements. Travel support shall include interfacing with the Lead Defense Travel Administrator and site Defense Travel System (DTS) help desk on all DTS related issues, preparing and reviewing travel authorizations and vouchers for completeness and/or accuracy, ensuring expenditures are allowable and pre-approved by authorizing officers with attached receipts.
• Support staff leadership, supporting teams and other office personnel by maintaining Microsoft Outlook calendars and schedules of leadership personnel within the organization to maintain coordination and facilitate office operations.
• Generate and/or implement procedures for typing, filing, copying, paper shredding, destruction of sensitive data, and control of documentation,procedure compliance and error-free documentation.
• Assist in the production of databases, spreadsheets, graphics and other specialized products and facilitate the use of standardized automated forms such as organizational charts; pyramid alert/recall and shelter-in-place rosters, travel orders, performance reports, i.e., officer performance reports and enlisted performance reports, civilian and military awards, materials procurement, maintenance and disposition, as well as other periodic or ad hoc reports.
• Assist in managing and tracking the civilian and military decoration programs within the F/B Directorate and F-15 Division. The Contractor shall assist in processing civilian monetary and honorary recognition packages. The Contractor shall assist in reviewing all military recognition and decoration packages. The Contractor shall assist in processing nomination packages for quarterly/yearly recognition programs and special trophies.
• Assist in managing and tracking the F-15 Division training program activities. The Contractor shall assist with tracking the training budget information for the training government purchase card holder. The Contractor shall assist in updating/retrieving training information from the Education and Training Management System…