Program Coordinator - Oxford College

Emory University is a leading research university that fosters excellence and attracts world-class talent to innovate today and prepare leaders for the future. We welcome candidates who can contribute to the excellence of our academic community.

THIS POSITION IS ON THE OXFORD COLLEGE OF EMORY UNIVERSITY CAMPUS, 36 MILES EAST OF ATLANTA.

The Program Coordinator isa key liaison in the Office of Academic Affairs. This role ensures the continuity of the general management of programmatic events related to the curriculum. This role requires the ability to plan strategically, execute efficiently, and deliver high-quality experiences aligned with institutional goals.

Key
responsibilities:

• Plans, prioritizes, and coordinates multiple events simultaneously by developing detailed timelines and logistical workflows, while anticipating resource needs, identifyingpotentialchallenges,and implementing proactivesolutionsalignedwith programandinstitutionalgoals.
• Executes events with accuracy and professionalism by overseeing on-site operations,including taking attendance,monitoring progress,resolvingissuesin realtime,andensuringefficientsetup,breakdown,and space restoration.
• Applies working knowledge of A/V systems and event technology to support programming,independently troubleshootstechnicalandlogisticalissues,and collaborateswithITandfacilitiestoensureseamless execution.
• Serves as the central point of contact for event stakeholders by communicating clearlyandprofessionallybefore, during,andafterevents,whiledeliveringexcellent customer service and fostering a welcoming, inclusive environment for all participants.
• Buildsandmaintainsstrongrelationshipswithinternalandexternalpartnersbycoordinating with student organizations and campus departments to optimize schedulingandresources,whilesupportingvisiting speakersandperformersto ensureapositive,professional experience.
• Developsandexecuteseventpromotionstrategiesbycreatingengagingdigital materialsandmanagingsocial mediaandcommunicationstoincreasevisibility, outreach,andaudienceengagement.

Providesadministrativecoordinationforacademicprogramsbymaintainingandupdating course platforms(including Canvas),monitoringstudentprogressandgrades,facilitating communication with faculty readers and course chairs,and ensuring alignment with syllabi,schedules,andprogramrequirements.

• • Providescomprehensiveadministrativesupportforacademicprograms,ensuringefficientoperations andalignmentwithinstitutionalpoliciesand timelines.
  • Maintains and regularly updates program websites and digital platforms, including
    
    Canvascoursesites, ensuring accuracy,accessibility,and consistency of course materials.
  • Monitorsstudentprogressandgradeswithinthelearningmanagementsystem, identifying discrepancies and coordinating with faculty to ensure timely and accurate grade reporting.
  • Servesasacentralliaisonbetweenfaculty,course chairs,andfacultyreaders, facilitatingclearcommunication regarding assignments,grading expectations, and feedback timelines.
  • Collaborateswithcoursechairstoensureadherencetoapprovedsyllabi, academic policies,and program calendars,proactivelyaddressinggapsor inconsistencies.

• • Coordinatescourseschedulesandkeyacademicdeadlines,ensuringalignmentacrossfaculty,students,and program requirements.
  • Communicatesregularlywithfacultyreadersandinstructionalstafftosupport grading workflows, resolve issues,and maintain consistency in evaluation practices.
  • Supportsfacultyandprogramleadershipwithadministrativeprocesses, documentation,and coordinationofprogramreviews.
  • Developsanddisseminatesclear,timelycommunicationstostudentsand facultyregardingcourse updates,deadlines,andprogramexpectations
  • Maintainsaccuraterecordsanddocumentationtosupportacademicintegrity,compliance,and program continuity.
  • Appliesstrongorganizational,analytical,and problem-solvingskillstomanage multipleprioritiesandensure smoothprogramdelivery.
  • As a team member, provides cross-functional support and backup for critical Academic Affairs activities as operational needs require.

Academic Programs and Event Financial Management

Demonstrates strong financial and administrative competency by supporting budget oversight and ensuring accurate, timely processing of program-related financial transactions.

Key responsibilities:

• Monitors expenditures and supports budget planning activities, contributing to financial tracking and…