Administrative Assistant

The Administrative Assistant runs the front office, and the HR support the Office Manager assigns. The seat reports to the Office Manager. A visitor who was not logged, or a file that was left out, is a miss.

Reports to: Office Manager

Department/area: HR & Office

Shift
:

Day Shift (Monday to Thursday 8:00 AM - 5:30 PM and Friday 8:00 AM - 12:00 PM)

Level: Individual contributor

• Reports to the Office Manager and takes the daily office and HR support work from that seat.

Does not supervise. Does not change an employee status or offer a job. Attendance and conduct are handled at the direction of the Office Manager.

• Cover the front office: calls, mail, and the visitor log.
• Log every visitor. Confirm a visitor's escort before the visitor leaves the office. Do not send a visitor into the plant alone.
• File and retrieve office and HR records as the Office Manager assigns.
• Enter personnel paperwork the Office Manager has approved.
• Keep personnel papers off the front desk and out of view.
• Support new-hire and separation packets. The Office Manager closes them.
• Route calls and questions on pay, status, or employment to the Office Manager. Do not answer them from memory.
• Keep office supplies and front-office equipment ready for the day.
• Tell the Office Manager the same day if a record, a name, or an employee number does not match.
• Follow site security and access rules, including key control at the front office.

• Experience in a front office or administrative support.
• Care with a visitor log, a name, and a file that is restricted.
• Clear phone and written communication.
• Organization and follow-through on assigned office work.
• Computer skills for office and records work.
• Ability to take direction from the Office Manager.
• Dependable attendance.
• Ability to maintain confidentiality.

The assistant keeps the front office and the assigned records. The Office Manager owns HR administration and the employment file.

• Paid Tim Off (PTO)
• Paid Sick
• Paid Holidays
• Medical, Dental and Vision Insurance
• Paid Short-Term and Long-Term Disability Insurance
• Paid Life Insurance
• Paid Critical Insurance
• 401K
• Paid Bi-Weekly

This description defines the seat on the PSI positional org chart. It does not change pay, FLSA status, or the HR system of record. Duties may be adjusted by the Office Manager as operating needs change, provided the reporting line on the chart is kept current.