Accounts Payable & Vendor Risk Specialist - Pine Mountain, GA

Position: Accounts Payable  & Vendor Risk Specialist - Pine Mountain, GA
Location: Pine Mountain

Accounts Payable & Vendor Risk Specialist - Pine Mountain, GA

4 days ago – Be among the first 25 applicants

Position Summary

The Accounts Payable Clerk & Vendor Risk Assistant is responsible for processing accounts payable transactions and supporting the bank's Vendor Management Program. This entry‑level position helps ensure accurate and timely payment of vendor invoices while assisting with vendor onboarding, contract reviews, due diligence documentation, and annual reviews of Tier 1 vendors. This individual will work closely with Finance, Risk, and Operations to support both financial accuracy and regulatory requirements related to third‑party risk management.

Key Responsibilities Accounts Payable Functions

• Process vendor invoices, ensuring accuracy, proper coding, and authorization according to bank policies.
• Reconcile vendor statements and resolve discrepancies in a timely manner.
• Prepare weekly and monthly AP reports and payment runs.
• Maintain organized electronic and physical AP files.
• Assist with month‑end closing processes, including accruals and expense tracking.
• Provide excellent internal support to departments regarding invoice status, purchase orders, and vendor inquiries.

Vendor Risk Management Support

• Assist in the onboarding of new vendors by collecting due‑diligence materials (e.g., financials, SOC reports, insurance certificates).
• Review new contracts for completeness and ensure required terms are present (e.g., confidentiality, data security, termination rights).
• Ensure timely annual reviews for Tier 1 (critical) vendors by collecting updated documentation and collaborating with Finosec.
• Maintain vendor files and documentation within the vendor management system.
• Monitor contract expiration dates and notify internal stakeholders of renewal deadlines.
• Support compliance efforts related to third‑party risk, including reporting and audit preparation.

Administrative & Cross‑Department Support

• Collaborate with Risk, IT, and Operations on vendor‑related risk assessments.
• Help maintain an accurate vendor inventory and classification of vendors by risk tier.
• Perform general clerical and administrative duties as assigned.

Qualifications Education & Experience

• High school diploma or equivalent required; associate degree or coursework in Accounting, Finance, or Business preferred.
• 0‑2 years of accounting, accounts payable, or administrative experience (banking experience a plus).
• Exposure to vendor management, compliance, or contract review is helpful but not required (training provided).

Knowledge, Skills & Abilities

• Basic understanding of accounting principles and invoice processing.
• Strong attention to detail and organizational skills.
• Ability to review documents for accuracy and completeness.
• Proficiency with Microsoft Excel, Word, and basic accounting systems.
• Good communication skills and the ability to collaborate with multiple departments.
• Willingness to learn banking regulations related to vendor risk (training will be provided).
• Strong sense of confidentiality and ethical judgment.

Performance Expectations

• Process AP transactions accurately and in accordance with established timelines.
• Maintain well‑organized and compliant vendor documentation.
• Assist in completing all Tier 1 vendor reviews by required deadlines.
• Demonstrate strong follow‑up, responsiveness, and willingness to learn.
• Consistently uphold the bank's service standards and commitment to operational excellence.

Work Environment

• Standard office environment with occasional interactions with internal departments and external vendors.
• Full‑time position. Typical days and hours are Monday‑Friday from 8:30 am‑5:00 pm. Candidate must be able to work expanded hours as needed.

Supervisory Responsibilities

• This position has no supervisory responsibilities.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Additionally, duties, responsibilities, activities and work hours are subject to change.

Seniority level

• Entry level

Employment type

• Full‑time

Job function

• Accounting / Auditing and Finance

Industries

• Banking

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