Research Administration, Pre​/Post-Award - Oxford College

Emory University is a leading research university that fosters excellence and attracts world-class talent to innovate today and prepare leaders for the future. We welcome candidates who can contribute to the excellence of our academic community.

THIS POSITION IS ON THE OXFORD COLLEGE OF EMORY UNIVERSITY CAMPUS, 36 MILES EAST OF ATLANTA.

JOB DESCRIPTION:

• The position manages post-award financial and administrative activities for an assigned portfolio of sponsored grants and contracts.
• Using knowledge of grant and contract administration requirements, financial management practices, and applicable University and sponsor guidelines, the position provides day-to-day management of sponsored awards from award establishment through closeout.
• Responsibilities include establishing and maintaining award budgets; reviewing and reconciling expenditures; monitoring financial activity and award balances; developing financial projections and forecasts; coordinating payroll and cost-sharing adjustments; preparing financial reports; monitoring compliance requirements and deadlines; facilitating award modifications; supporting effort reporting and certification; and coordinating award closeout.
• The position serves as a resource to faculty and principal investigators regarding the financial and administrative management of sponsored awards and works collaboratively with Finance, central research administration offices, and other University partners to ensure sponsored funds are administered accurately, timely, and in accordance with sponsor requirements and University policies.

ADDITIONAL JOB DETAILS:

Essential Functions

Post-Award Financial Administration - 35%

• Manages the financial administration of assigned sponsored awards from establishment through closeout.
• Establishes award parameters, budgets, billing and reporting requirements, and cost-sharing obligations in applicable University systems. Reviews and reconciles award expenditures and budgets, identifies discrepancies, and initiates or coordinates necessary financial corrections and adjustments.
• Monitors balances, commitments, award periods, and financial activity throughout the lifecycle of each award.

Financial Analysis, Forecasting & Portfolio Management - 25%

• Develops financial projections and forecasts of anticipated award expenditures and remaining balances.
• Analyzes spending patterns, budget variances, commitments, and other financial activity to identify potential concerns and support effective management of sponsored funds.
• Provides PIs and appropriate leadership with timely financial information and communicates recommended adjustments or actions.

Compliance, Reporting & Effort Administration - 15%

• Monitors sponsored award activity for compliance with sponsor terms and conditions, applicable regulations, and University policies and procedures.
• Prepares financial reports and supporting documentation required by award terms.
• Reviews payroll distributions and cost-sharing commitments and coordinates necessary adjustments.
• Reviews effort reports and supports the effort certification process for assigned awards.

Faculty/PI Support & Award Management - 10%

• Serves as a primary resource to faculty and principal investigators regarding the financial and administrative management of sponsored awards.
• Provides regular updates regarding expenditures, balances, projections, deadlines, and potential financial or compliance concerns.
• Advises PIs regarding administrative requirements and coordinates with appropriate University offices to resolve award-related issues.

Award Modifications & Closeout - 10%

• Coordinates requests for no-cost extensions, carryover, rebudgeting, changes in scope, and other award modifications in…