Contract Executive Assistant

Contract Executive Assistant! Vaco by Highspring
• Gilbert, Arizona, United States

Vaco is currently assisting a client in their search for an Executive Assistant in their Phoenix, AZ office! This Executive Assistant will support multiple VPs in a fast‑paced environment. This person must have 2+ years of EA experience, as well as experience planning travel, managing calendars, and managing expense reports. This is a contract‑to‑hire position that is fully onsite and hiring immediately.

This position pays up to $35 per hour depending on experience.

• Deliver high‑level administrative support to the Executive Vice President by managing complex calendars, prioritizing tasks, and ensuring smooth day‑to‑day operations.
• Organize intricate domestic travel arrangements, creating efficient, cost‑effective itineraries while adapting to last‑minute changes as needed.
• Prepare, review, and reconcile monthly expense reports and American Express statements with precision, ensuring adherence to company policies.
• Oversee conference and travel budgets, providing timely reporting and actionable insights to support strategic financial management.
• Keep Standard Operating Procedures (SOPs) for travel processes current and consistent, promoting clarity and alignment across the team.
• Act as a collaborative partner to the sales team, contributing to the planning and execution of industry events, conferences, and sponsor ships.
• Manage logistics for group travel, event registration, branded collateral (including mockup review, ordering, and assembly), and client‑facing events by coordinating with internal stakeholders and external vendors.

• Skill in oral and written communications.
• Ability to plan, coordinate, analyze, and establish priorities; develop effective operating procedures.
• Communicate clearly and effectively with customers, colleagues, and senior management in person, via email, and over the phone.

Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting.

The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company’s 401(k) retirement plan.

Additional disclaimer:
Unless otherwise noted in the job description, the position Vaco/Highspring is filing for is occupied. Please note, however, that Vaco/Highspring is regularly asked to provide talent to other organizations. By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions. Submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied.

Further assessment of candidates beyond this initial phase within Vaco/Highspring will be otherwise assessed by recruiters and hiring managers. Vaco/Highspring does not have knowledge of the tools used by its clients in making final hiring decisions and cannot opine on their use of AI products.

Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign‑born residents, and veterans to apply.

Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression,…