EC-Secretary II​/III During Leave of Absence LOA

Employment Classification: Service Personnel

Employment Status
:
Temporary Assignment – Leave of Absence

Location: Gilbert PK8

Schedule: Monday
- Friday

Compensation: Per Mingo County Salary Schedule for Service Employees, experience and degree level

Employment Term: Beginning on the approved start date and continuing during the regular employee's leave of absence

The Secretary II / III assigned to temporary leave of absence coverage is responsible for providing clerical, administrative, and secretarial support to ensure the efficient daily operation of the assigned school during the absence of the regular employee.

The employee shall perform duties consistent with the applicable Secretary II or Secretary III classification, maintain accurate records, communicate effectively with students, parents, staff, and the public, and ensure confidentiality of student and employee information.

• Perform daily secretarial and clerical duties necessary for the efficient operation of the school office.
• Answer telephone calls, respond to inquiries, and direct communications to appropriate personnel.
• Greet and assist parents, students, employees, and visitors in a professional and courteous manner.
• Prepare, type, proofread, and distribute correspondence, reports, forms, and other school documents.
• Maintain organized filing systems and accurate school office records.
• Operate computers, copiers, printers, telephones, and other office equipment.

Assist the principal and other designated school personnel with administrative and clerical assignments.

• Assist with maintaining accurate student attendance records and related documentation.
• Enter, retrieve, and update student information in authorized school information systems.
• Assist with student enrollment, withdrawal, and transfer documentation.
• Maintain student records in accordance with applicable federal and state confidentiality requirements.

Communicate attendance-related information to parents and school personnel as directed.

• Assist with the preparation and distribution of school announcements, notices, and communications.
• Maintain calendars, schedules, appointments, and office information as assigned.
• Assist with coordination of school activities, meetings, and events.
• Receive, organize, and distribute incoming mail, materials, and communications.
• Assist school personnel with requests for forms, records, and routine office information.

Follow established visitor check-in procedures and school safety protocols.

• Assist with employee attendance documentation, substitute information, and personnel-related records as assigned.
• Prepare and submit required reports and documentation within established deadlines.
• Assist with maintaining office supplies, purchase requests, and inventory records as authorized.
• Provide clerical support for school financial records and transactions when assigned and authorized.

Maintain professional communication with district departments and school personnel.

• Maintain strict confidentiality regarding student records, personnel information, and other sensitive school matters.
• Demonstrate professionalism, dependability, punctuality, and effective interpersonal skills.
• Follow applicable West Virginia laws, State Board of Education policies, county policies, and administrative procedures.
• Perform duties in a timely and accurate manner while maintaining an orderly and efficient school office.

Perform other duties consistent with the assigned Secretary II or Secretary III classification as directed by the principal or designee.

• Possess a high school diploma or equivalent
• Meet West Virginia Service Personnel classification and competency requirements for Secretary II or Secretary III
• Demonstrate proficiency in typing, computer applications, office equipment, and general clerical procedures
• Possess effective written and verbal communication skills
• Demonstrate the ability to organize, prioritize, and complete multiple assignments accurately and efficiently
• Demonstrat4e knowledge of school office procedures or the ability to acquire such knowledge
• Maintain confidentiality of student, personnel and school records
• Pass competency test
• Pass background check

Meet all West Virginia and Mingo County Employment requirements

This job description is intended to identify the…