Administrative Assistant

Charter One works with schools across the country to provide all-inclusive education management services. At Charter One we pride ourselves on our thorough knowledge of charter school operations, academics, finance, human resources, information technology, marketing, and more. We handle the day-to-day work so that client school boards can focus on governance and policy issues to be sure that the vision and mission of the school are being carried out properly.

American Leadership Academy is now accepting applications for an Administrative Assistant for the academic school year for our Gilbert Elementary campus. Candidates must possess, or be willing to obtain, a valid Arizona IVP Fingerprint Clearance Card.

The Administrative Assistant will play a vital role in supporting the daily operations of the school. This position requires a proactive individual who can effectively manage various administrative tasks, maintain organized records, and provide exceptional support to students, staff, and parents. The ideal candidate will demonstrate strong communication skills, attention to detail, and a passion for education.

• Maintaining the calendar for Campus Administration as director (or as needed);
  Organize and schedule appointments, meetings, and events for faculty and administration.
• Draft and distribute internal and external communications, including newsletters, bulletins, and announcements.
• Assists Campus Administration with tasks as assigned such as Front Office Morning Duty, Traffic Duty etc.
• Assist in planning and coordinating school events, meetings, and activities, including setting up venues and managing logistics.
• Collaborate with staff to support special programs and initiatives within the school.
• Manage office supplies inventory and place orders as needed to ensure the smooth operation of the office.
• As directed by Campus Administration, ensures that all curriculum and textbooks are distributed to classrooms appropriately and that inventory is maintained through the district 5S system.
• Assists with campus testing as directed (ex. Ensures teachers have appropriate materials, rosters etc.).
• Support campus administration in entering data into the Learning Management System (LMS) and tracking professional development activities for staff.
• Acts as front office and health office back-up as needed.
• Other duties as assigned.

• A passion for education and working with students, staff, and families
• Excellent planning, time management, and organizational skills
• Exemplary customer service skills and a collaborative working style
• Strong communication skills, both oral and written
• Ability to manage multiple priorities
• High standards, attention to detail, confidentiality, and accuracy

• High School Diploma or equivalent
• Valid AZ IVP Fingerprint Clearance Card

• Associate’s degree in Office Administration or related field
• Familiarity with office equipment and software, including word processing, spreadsheets, and database management

American Leadership Academy offers a competitive salary that is individually determined based on education and experience. We offer health benefits, paid time off, and 401k investment options including employer contributions. Eligible employees may earn additional pay based on performance.

If you have any questions about the position, please send an email to jobs