Accounts Payable Specialist

The Accounts Payable Specialist is responsible for accurately and efficiently processing accounts payable transactions for the clinic. This role ensures timely payment of vendor invoices, proper documentation, and compliance with clinic policies and regulatory requirements. The Accounts Payable Specialist works closely with clinical departments, purchasing, and finance leadership to support the clinic's financial operations while maintaining strong vendor relationships.

• Process vendor invoices, expense reports, and payment requests in a timely and accurate manner
• Verify invoices for accuracy, proper authorization, and compliance with clinic policies
• Match invoices to purchase orders and receiving documentation as applicable
• Prepare and process weekly and monthly payment runs (checks, ACH, wire transfers)
• Maintain accurate vendor records, including W-9 documentation
• Assist with 1099 preparation and reporting
• Reconcile vendor statements and resolve discrepancies
• Respond to vendor and internal department inquiries regarding payments
• Code invoices accurately to the general ledger
• Assist with month-end closing activities related to accounts payable
• Maintain organized and accurate AP files and documentation
• Identify opportunities for process improvements and increased efficiency
• Ensure compliance with HIPAA, internal controls, and accounting standards
• Perform other duties as assigned

• High school diploma or equivalent required
• Associate's degree in Accounting, Finance, or a related field preferred
• Additional accounting or bookkeeping certifications are a plus

• Minimum of 2–3 years of accounts payable or general accounting experience
• Experience in a healthcare or clinical environment preferred
• Familiarity with ERP or accounting systems and automated invoice processing tools

• Knowledge of accounts payable processes and basic accounting principles
• Strong attention to detail and high level of accuracy
• Ability to manage multiple tasks and meet deadlines in a fast‑paced clinic environment
• Proficiency in Microsoft Excel and accounting software
• Strong organizational and time‑management skills
• Effective verbal and written communication skills
• Ability to work independently and collaboratively with clinical and administrative teams
• Commitment to confidentiality and compliance with HIPAA and clinic policies

• Sedentary work, occasionally exerting up to 10 pounds
• Repetitive motion involving hands, wrists, and fingers
• Ability to operate standard office equipment and computer systems
• Capability to drive a vehicle as needed

• Professional clinic/office setting
• Ability to work designated shift lengths, including 8‑ or 12‑hour shifts
• Fast‑paced, professional healthcare environment

• Mid‑Senior level

• Full‑time

• Accounting/Auditing and Finance

• Hospitals and Health Care