Administrative Assistant to Deputy Superintendent

Administrative Assistant to the Deputy Superintendent

• Educational Support Personnel

Purpose Statement

The job of Administrative Assistant to the Deputy Superintendent is done for the purpose/s of providing administrative support to the Deputy Superintendent; acting as liaison between the Deputy Superintendent and other parties; and monitoring assigned programs and/or projects.

This job reports to Deputy Superintendent

• Attends meetings and workshops as assigned for the purpose of recording events, conveying and/or gathering information.
• Coordinates schedules, meetings and activities for the purpose of supporting the Deputy Superintendent with administrative functions.
• Evaluates interactions, situations and events (e.g. involving other staff, students, parents, the public, etc.) for the purpose of taking appropriate actions and/or directing to appropriate personnel for resolution.
• Maintains a wide variety of files and records (manual/computer; confidential/non-confidential) (e.g. department specific documentation, change requests, correspondence, agendas, schedules, calendars, etc.) for the purpose of providing documentation in accordance with administrative and legal requirements.
• Prepares and/or assists in preparing a wide variety of written materials (e.g. weekly enrollment reports, agendas, correspondence, purchase orders, grant applications, calendars, minutes, etc.) for the purpose of documenting activities, providing written reference and/or conveying information.
• Processes a wide variety of documents and materials for the purpose of disseminating information in compliance with program, district, state and/or federal requirements.
• Researches a wide variety of topics (e.g. current practices, policies, education codes, etc.) for the purpose of providing information for addressing a variety of administrative requirements.
• Responds to a wide variety of inquiries from internal and external parties (e.g. staff, parents, students, public agencies, etc.) for the purpose of providing information, facilitating communication among parties and/or providing direction.

• Assists other personnel, as may be required, for the purpose of ensuring an efficient and effective work environment.

SKILLS are required to perform multiple, technical tasks with a potential need to upgrade skills in order to meet changing job conditions. Specific skill based competencies required to satisfactorily perform the functions of the job include: operating standard office equipment; using pertinent software applications; planning and managing projects; performing standard bookkeeping; and preparing and maintaining accurate records.

KNOWLEDGE is required to perform basic math, including calculations using fractions, percentages, and/or ratios; read technical information, compose a variety of documents, and/or facilitate group discussions; and solve practical problems. Specific knowledge based competencies required to satisfactorily perform the functions of the job include: business telephone etiquette; and mastery of grammar and punctuation.

ABILITY is required to schedule a significant number of activities, meetings, and/or events; routinely gather, collate, and/or classify data; and use basic, job-related equipment. Flexibility is required to independently work with others in a wide variety of circumstances; analyze data utilizing defined but different processes; and operate equipment using standardized methods. Ability is also required to work with a significant diversity of individuals and/or groups;

work with a variety of data; and utilize job-related equipment. Problem solving is required to analyze issues and create…