Data Clerk - Junior High - Special Programs

Data Clerk
- Junior High
- Special Programs

• Educational Support Personnel

Purpose Statement

The job of Data Clerk
- Junior High
- Special Programs is done for the purpose/s of providing requested clerical support to the special education department and assigned administrative personnel; communicating information to the staff, public and other internal or external agencies; providing information as may be requested concerning special education records or items while maintaining confidentiality of special education student records.

This job reports to Building Principal

Essential Functions

• Assists in the preparation of IEP packets (e.g. gathering/obtaining information, consents, parental contracts) for the purpose of assisting the special education staff in conducting IEP meetings.
• Assists in maintaining an accurate inventory of department supplies for the purpose of ensuring proper department functioning.
• Compiles and reviews special education student records for the purpose of complying with district, state, and/or federal district requirements governing special education programs.
• Coordinates various activities (e.g. IEP meetings, staff meetings, appointments, schedules, agendas, etc.) for the purpose of ensuring services are being delivered in compliance with district, state and federal requirements.
• Ensures accuracy of IEP files and records including auditing file contents for the purpose of complying with State laws governing special education program.
• Maintains a variety of student and department records and files, etc. for the purpose of providing up-to-date reference and audit trail for compliance.
• Prepares written materials (e.g. correspondence, spreadsheets, schedules, agendas, reports, bulletins, charts, etc.) for the purpose of conveying information regarding special education program activities and procedures.
• Processes documents and materials (e.g. Special Education Census, auditing sheets, spreadsheets, mail, schedules, requests, etc.) for the purpose of disseminating information to appropriate parties and/or ensuring accuracy of data.
• Responds to inquiries from various internal and external parties (e.g. staff, parents, other educational institutions, public agencies, etc.) for the purpose of providing information and/or facilitating communication as needed.
• Supports assigned administrative personnel for the purpose of providing assistance with administrative functions.

Other Functions

• Assists other personnel, as may be required, for the purpose of ensuring an efficient and effective work environment.

Job Requirements:
Minimum Qualifications

Skills, Knowledge and Abilities

SKILLS are required to perform multiple tasks with a potential need to upgrade skills in order to meet changing job conditions. Specific skill based competencies required to satisfactorily perform the functions of the job include: operating standard office equipment; performing standard bookkeeping; and preparing and maintaining accurate records.

KNOWLEDGE is required to perform basic math, including calculations using fractions, percents, and/or ratios; read a variety of manuals, write documents following prescribed formats, and/or present information to others; and understand complex, multi-step written and oral instructions. Specific knowledge based competencies required to satisfactorily perform the functions of the job include: business telephone etiquette; and concepts of grammar and punctuation.

ABILITY is required to schedule activities and/or meetings; gather, collate, and/or classify data; and use basic, job-related equipment. Flexibility is required to independently work with others in a wide variety of circumstances; work with data utilizing defined but different processes; and operate equipment using defined methods. Ability is also required to work with a wide diversity of individuals; work with a variety of data;

and utilize job-related equipment. Problem solving is required to identify issues and create action plans. Problem solving with data requires independent interpretation of guidelines; and problem solving with equipment is limited. Specific ability based competencies required to satisfactorily perform the functions of the job include: communicating with diverse groups; adapting to changing work priorities; meeting deadlines and schedules; setting priorities;

working as part of a team; working with detailed information/data; and working with frequent interruptions.

Responsibility

Responsibilities include:

working under direct supervision…