Data Clerk

The job of Data Clerk is done for the purpose/s of providing clerical support to assigned personnel; communicating information to staff and the public; providing complete and accurate records; providing information and/or direction as may be requested; and generally assisting in the efficient and effective functioning of the assigned school(s).

This job reports to Building Principal.

• Assists in contacting and working with building substitutes for the purpose of ensure that all assigned classes and positions are covered by a substitute in the case of an employee absence.
• Collects payments and/or fees for the purpose of completing transactions as assigned.
• Coordinates meetings for the purpose of conveying and/or gathering information required to perform functions.
• Maintains or assists in maintaining an inventory of office supplies for the purpose of ensuring availability as needed.
• Maintains a variety of manual and electronic documents, records and/or files (e.g. lunch accounts, rosters, daily student and/or student attendance, periodic reports, policy and procedures binders, substitute lists, student files, department records, etc.) for the purpose of providing documentation for audit purposes and meeting state, federal and administrative requirements.
• Monitors students referred for illness or disciplinary action for the purpose of ensuring their safety and welfare as assigned.
• Performs record keeping and general clerical functions (e.g. proofreading, filing, copying, faxing, etc.) for the purpose of supporting departmental operations.
• Prepares a variety of documents and materials (e.g. notes, standardized correspondence, calendars, meal counts, marketing materials, presentations, handouts, periodic reports, purchase orders, work orders, etc.) for the purpose of communicating information to school and district personnel, the public, state officials, etc.
• Processes documents, forms, reports and materials (e.g. reports, cash payments, requisitions, re-certifications, fees, mail, applications, lunch counts, etc.) for the purpose of disseminating information, determining eligibility and/or completing transactions.
• Receives and distributes supplies and correspondence from a variety of sources to building staff (e.g. US mail, inter-campus mail, outside vendors, etc.) for the purpose of ensuring that materials received are in good condition and distributed to the correct party(s) in a timely manner.
• Responds to inquiries of staff, the public, parents and/or students for the purpose of providing information and/or direction as may be required.
• Serves as a liaison between appropriate school personnel, parents, guardians, and other schools or agencies for the purpose of facilitating communication, scheduling meetings and/or obtaining/disseminating information.
• Supports assigned administrators and building certified staff for the purpose of ensure all assigned building operations are appropriately planned for and maintained.

• Assists other personnel, as may be required, for the purpose of ensuring an efficient and effective work environment.
• Attends meetings (e.g. trainings, inservice, etc.) for the purpose of receiving and/or conveying information.

SKILLS are required to perform multiple tasks with a potential need to upgrade skills in order to meet changing job conditions. Specific skill based competencies required to satisfactorily perform the functions of the job include: operating standard office equipment; performing standard bookkeeping; and preparing and maintaining accurate records.

KNOWLEDGE is required to perform basic math, including calculations using fractions, percents, and/or ratios; read a…