Assistant Human Resources Manager

The job of Assistant Human Resources Manager is done for the purpose/s of supporting Human Resources Manager in carrying out his/her functional responsibilities and serving on behalf of the Human Resources Manager as needed; ensuring and maintaining efficiency of office operations and productivity of personnel; documenting and communicating information, activities and actions; providing confidentially and system of access to information; coordinating and directing inquiries to appropriate parties.

This job reports to Human Resources Manager

• Assists assigned administrator (e.g. coordinating recruiting processes, personnel investigations, disciplinary actions, department personnel actions, etc.) for the purpose of supporting him/her in carrying out his/her functional responsibilities and relieving him/her of day-to-day administrative detail.
• Compiles/Analyzes employee information, District policies, codes, standards, etc. for the purpose of ensuring compliance with established guidelines and/or providing clarifications, comparisons and/or recommendations.
• Coordinates oversees and/or performs department projects, activities and communication (e.g. employee attendance and leave data, substitute pay, contracts and at-will statements, employee salary/benefits projections meetings, schedules, calendars, etc.) for the purpose of maintaining efficiency of department operations, compliance with district, state and federal regulations and productivity of department personnel.
• Designs/Produces a variety of materials (e.g. brochures, reports, memoranda, letters, records, flyers, forms, booklets, calendars, etc.) for the purpose of communicating information.
• Organizes/Maintains records and files for the purpose of providing confidentiality and a system of access to information, preparing a variety of statistical and financial reports and posting, matching and processing information.
• Performs the duties of the Human Resources Manager during short periods of his/her absence for the purpose of ensuring that department and District objectives are met and that legal requirements are maintained.
• Performs a variety of (sometimes complex) human resources functions for the purpose of ensuring compliance with district policy / procedure, department process and all related laws and regulations.
• Prepares/Composes/Disseminates a variety of documents (e.g. correspondence, agendas, minutes of meetings, lists, reports, memoranda, etc.) for the purpose of documenting and communicating program activities and actions.
• Processes documents and/or materials (e.g. employment verifications, employee action requests, leave of absence, resignations, retirements, salary calculations, etc.) for the purpose of disseminating information to appropriate parties and/or maintaining a up to date reference trail .
• Researches a wide variety of (sometimes complex) human resources issues as needed and/or as assigned for the purpose of ensuring a timely, accurate and legally compliant resolution.
• Responds to inquiries for the purpose of providing requested information and/or referring to appropriate resources.
• Reviews reports, forms, correspondence, records and other data for the purpose of verifying their accuracy, completeness and compliance with established standards and making corrections as needed.

• Assists other personnel, as may be required, for the purpose of ensuring an efficient and effective work environment.

SKILLS are required to perform multiple, technical tasks with a need to occasionally upgrade skills in order to meet changing job conditions. Specific skill based competencies required to satisfactorily perform the functions of…