Purchase Ledger Clerk

Purchase Ledger Clerk

Fast Moving Retail Company are looking to add a new Purchase Ledger Clerk to their business due to Expansion. This is an exciting time to join this fast-growing company that offers excellent facilities to work in and a career structure for you to grow.

Job Purpose:

To support the Accounts Payable Department by ensuring the accurate and efficient processing of financial transactions, fostering strong relationships with suppliers, and providing administrative support.

Role & Responsibilities:

Invoice Processing & Approval:
Process purchase ledger invoices, ensuring accurate cost centre allocation and obtaining necessary approvals.
Invoice Review:
Ensure invoices are accurate, complete, and comply with company policies and VAT regulations.
Payment Processing:
Arrange for timely supplier payments and issue remittance advice.
Supplier Account Reconciliation:
Reconcile supplier accounts regularly, addressing discrepancies promptly.
Supplier Statement Reconciliation:
Reconcile supplier statements to ensure smooth payment processing.
Ledger Management:
Post and allocate payments correctly in the ledger.
Supplier Queries:
Address supplier queries effectively, maintaining positive relationships.
Aged Payables Monitoring:
Monitor and resolve aged payables, ensuring outstanding balances over 30 days are investigated and addressed.
Invoicing Dispute Resolution:
Assist in resolving invoicing disputes internally and externally.
Expense Processing:
Process employee expense claims according to company policies and VAT regulations.
New Supplier Setup & Compliance:
Set up and verify new supplier accounts to ensure compliance with company policies and financial regulations.
Month-End & Year-End Support:
Assist with month-end and year-end reconciliations and reporting.
Bank Reconciliation Assistance:
Support with bank reconciliations related to supplier payments.
General Administrative Support:
Provide administrative assistance to the Accounts team as needed.
Other Duties:
Perform other reasonable tasks as requested.

Skills &

Competencies:

Essential

Skills:

High attention to detail with a focus on accuracy.
Proficiency in purchase ledger processes and financial administration.
Strong ability to meet deadlines in a fast-paced environment.
Excellent problem-solving skills, especially in account reconciliations and discrepancy resolution.
Effective written and verbal communication skills for handling supplier queries.
Ability to work both independently and as part of a team.
Strong numeracy skills and a methodical approach to tasks.
Proficiency in Microsoft Excel and accounting software.
Ability to manage and prioritize a varied workload.

Desirable Skills (Not Essential)

Experience an up-to-date IT Accounting system.
Knowledge of financial regulations relevant to Accounts Payable.
Previous experience in a similar finance role.

Salary £27,500 plus Company Benefits