Apprentice Accounts Assistant

Founded over 20 years, Lawtech have become a leading principal contractor specialising in cladding remediation. We deliver high-quality, compliant, multi-million-pound cladding repatriations & regeneration contracts throughout Great Britain.

The Company is committed to identifying and eliminating unlawful discriminatory practices, procedures, and attitudes throughout the Company. The Company expects employees to support this commitment and to assist in its realisation in all possible ways.

Specifically, the Company aims to ensure that no employee or candidate is subject to unlawful discrimination, either directly or indirectly, on the grounds of gender, race (including colour, nationality or ethnic origin), disability, sexual orientation, marital status, part-time status, age, religion or belief. This commitment applies to all aspects of employment.

Overall Purpose of Role:

The purpose of the Apprentice Accounts Assistant role is to provide support across the Accounts Department whilst undertaking a structured programme of learning and development towards an AAT Level 2 qualification.

The successful apprentice will gain practical experience across a broad range of accounting activities, including Purchase Ledger, Sales Ledger, Credit Control, Cash Book, Credit Cards, Expenses and project accounting. The role will provide the opportunity to develop a strong understanding of the day-to-day operation of a busy finance function and to apply knowledge gained through AAT studies within the workplace.

As part of the role, the apprentice will receive training and guidance from experienced members of the Accounts Department and will progressively take on additional responsibilities as their knowledge, confidence and competence develop.

The role will also provide support and additional resource to the wider Accounts Department during periods of absence or increased workload, with appropriate supervision and guidance.

Key Responsibilities:

1. Purchase Ledger

Under the guidance of the Accounts Department Manager and experienced members of the team:

• Monitor the GRN inbox and ensure supplier delivery notes are appropriately attached to purchase orders within Sage.
• Assist with monitoring the Accounts inbox and processing allocated supplier invoices.
• Check supplier invoices against purchase orders to ensure invoice details are accurate and appropriately supported.
• Assist with following up outstanding purchase orders and liaising with relevant departments where goods or services have not been confirmed as received.
• Process supplier invoices on Sage, ensuring appropriate nominal codes and descriptions are applied.
• Ensure invoice descriptions clearly identify the relevant period, goods/services and individual or department concerned.
• Ensure supporting documentation is scanned and attached to invoices where required.
• Liaise with site teams, the Commercial Team and other Head Office departments to obtain information required to process invoices accurately and promptly.
• Assist with identifying invoice discrepancies and escalating issues to the appropriate member of the Accounts Team.
• Assist with communicating with suppliers regarding invoice queries and discrepancies.
• Maintain accurate records of outstanding invoice queries and assist with progressing these to resolution.
• Assist with resolving discrepancies through the receipt of credit notes or supporting information from suppliers.
• Assist with monthly supplier statement reconciliations and request copies of missing invoices where required.
• Assist with reviewing and updating Purchase Ledger analysis codes within Sage.

2. Project Accounting – PCSA CVR

As part of the apprentice's development and with appropriate guidance:

• Assist with downloading PCSA CVRs from SharePoint to the V: drive.
• Assist with the monthly roll-forward of PCSA CVRs following completion of the project profit review and management accounts.
• Upload completed PCSA CVRs to SharePoint for the Commercial Team to update.
• Assist with responding to queries from the Commercial Team, escalating where appropriate to the Commercial Accounts Assistant or Accounts Department Manager.
• Develop an understanding of how project costs, income and profitability are monitored within a construction environment.

3. Credit Card Administration

• Assist with the weekly review of credit card spreadsheets to ensure purchase orders have been raised and supporting receipts are available.
• Follow up with credit card users regarding outstanding receipts or documentation.
• Assist with…