Accounts Assistant

Accounts Assistant - 6-month Fixed Term Contract

A fast-moving retail company is looking to add a new Accounts Assistant to assist in both the Purchase Ledger and Sales Ledger Departments, due to Expansion. This is an exciting time to join this fast-growing company, which offers excellent facilities to work in and a career structure that supports your growth.

Possible Permanent role at the end of the contract. This role will have 3 Days in Purchase Ledger and 2 Days in Sales Ledger, all based in nice new modern offices.

Job Purpose:

To support the Accounts Payable Department by ensuring the accurate and efficient processing of financial transactions, fostering strong relationships with suppliers, and providing administrative support.

Role & Responsibilities:

Purchase Ledger

• Invoice Processing & Approval:
  Process purchase ledger invoices, ensuring accurate cost centre allocation and obtaining necessary approvals.
• Invoice Review:
  Ensure invoices are accurate, complete, and comply with company policies and VAT regulations.
• Payment Processing:
  Arrange for timely supplier payments and issue remittance advice.
• Supplier Account Reconciliation:
  Reconcile supplier accounts regularly, addressing discrepancies promptly.
• Supplier Statement Reconciliation:
  Reconcile supplier statements to ensure smooth payment processing.
• Ledger Management:
  Post and allocate payments correctly in the ledger.
• Supplier Queries:
  Address supplier queries effectively, maintaining positive relationships.
• Aged Payables Monitoring:
  Monitor and resolve aged payables, ensuring outstanding balances over 30 days are investigated and addressed.
• Invoicing Dispute Resolution:
  Assist in resolving invoicing disputes internally and externally.
• Expense Processing:
  Process employee expense claims according to company policies and VAT regulations.
• New Supplier Setup & Compliance:
  Set up and verify new supplier accounts to ensure compliance with company policies and financial regulations.
• Month-End & Year-End Support:
  Assist with month-end and year-end reconciliations and reporting.
• Bank Reconciliation Assistance:
  Support with bank reconciliations related to supplier payments.

Sales Ledger

• Invoicing:
  Generating and issuing sales invoices, credit notes, and VAT receipts.
• Cash Allocation:
  Posting payments (cash, cheques, card) to the correct customer accounts.
• Credit Control:
  Chasing outstanding debt and keeping debtor days within target.
• Reconciliation:
  Reconciling the sales ledger, debtor accounts, and bank statements.
• Account Maintenance:
  Setting up new client accounts and managing customer details.
• Query Resolution:
  Handling customer queries regarding invoices and payments.

Skills &

Competencies:

Essential

Skills:

• High attention to detail with a focus on accuracy.
• Proficiency in purchase and sales ledger processes and financial administration.
• Strong ability to meet deadlines in a fast-paced environment.
• Excellent problem-solving skills, especially in account reconciliations and discrepancy resolution.
• Effective written and verbal communication skills for handling supplier queries.
• Ability to work both independently and as part of a team.
• Strong numeracy skills and a methodical approach to tasks.
• Proficiency in Microsoft Excel and accounting software.
• Ability to manage and prioritize a varied workload.

Salary 26,000 plus Company Benefits