Unit Project Analyst

Department Overview

The OHSU-PSU School of Public Health (SPH) is aligned with the American Public Health Association in declaring racism a public health crisis, and our School is committed to becoming an antiracist SPH. We are working to center social justice in our internal and external work as a school and are committed to addressing structural and institutional racism, and to holding ourselves accountable to this work.

Reporting to the Sr. Associate Dean for Finance & Administration, the Unit Sponsored Projects Analyst 2 has sponsored project and fiscal management responsibilities for supporting SPH principal investigators (PIs) in the OHSU-PSU School of Public Health (SPH). This position will be responsible for ensuring that PIs have accurate and timely information to make decisions.

The Unit Sponsored Projects Analyst 2 provides oversight and management of sponsored projects and general ledger funds in accordance with OHSU policies and procedures, federal regulations, and sponsor specific requirements. This position is responsible for the reconciliation of sponsored projects, general ledger and foundation accounts from public, private, and foreign agencies.

This position is a research administrative staff position that will collaborate closely with the Sr. Grants and Contract Coordinator (Pre-Award) and the other Unit Sponsored Projects Analyst 2 as part of the comprehensive SPH Research Administration & Finance Team, providing high-quality support for PIs.

The OHSU-PSU School of Public Health has a robust, dynamic, and fast‑paced research environment. Applicants should have a depth and breadth of post‑award knowledge from day one to hit the ground running. This position requires self‑direction, resourcefulness, autonomy, and creative problem‑solving skills. There will be short turnarounds, deadline‑driven, time‑sensitive work, as well as complex grant portfolios with a wide range of complexity (e.g., standard NIH R01s, non‑standard contracts, center grants, supplements, foundation awards, VA funding) for each faculty group.

We ask that applicants be flexible, independent, and excellent communicators who are committed to teamwork and supporting the research mission of the SPH.

This is the second level of a two‑level series. It is distinguished from the lower level by the assignment of higher‑level responsibilities requiring independent judgement, analysis, and project management. Position responsible for both non‑federal and federal awards of greater complexity and risk than lower‑level positions.

• Examines awards for suitability of terms and conditions and reviews budgets with PIs; coordinates establishment of project accounts for the grant, sub‑awards and/or professional service contracts (as applicable).
• Works with the PIs and their support staff to administer grants by monitoring award and sub‑awards for compliance, analyzing monthly financial reports, communicating regarding financial progress, and coordinating activities at the end of the budget period.
• Maintains accounting records for all awards within its assigned portfolio.
• Reconciles all Sponsored Project, General Ledger and Foundation assigned accounts on a monthly basis. Monitors budgets and expenditures for variances, inconsistencies, and rate of spending; advises faculty of any issues or concerns, and independently provides recommendations to correct any issues.
• Coordinates all personnel and purchasing activities with the PIs and their support staff and applicable OHSU offices, including but not limited to Travel Reimbursements, Invoices, Check Requests, Reconciliation of Purchasing Cards, Expense Reimbursements, Professional Service Contracts, VA agreements, VA MOUs, and Purchase Requisition s as necessary.
• Manages labor distribution for faculty, graduate students, and support staff on a bi‑weekly basis and coordinates changes as needed.
• Serves as Departmental Effort Coordinator, ensuring effort reports are timely and in compliance with federal regulations and OHSU policies/procedures.
• Meets with PIs and their support staff at least monthly and provides PI Dashboard reports to update…