Human Resources Administrative Assistant

Human Resources Administrative Assistant

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Job Type: Full-time, Non-Exempt
Duration of role: Permanent
Number of Position: 1
Reporting to: Senior HR Business Partner
Location: On Site
- Glasgow, KY

At Tate we are passionate about everything we do. As an independent brand operating within Kingspan Group, a global plc group of companies, Tate has been recognized worldwide as an industry leader in the development and manufacture of data center infrastructure solutions and commercial office raised access floors, for over 60 years. With revenues of over $600m and growing, Tate plays a pivotal role in offering expertise in cutting edge design engineering in order to craft solutions, by working collaboratively with clients as a trusted partner.

Tate continues to grow and expand, operating multiple manufacturing and commercial sites across the US, Europe, the Middle East, Asia, and Australia. We are excited about our fresh, dynamic, and inclusive team of experts working on new innovations and forward-thinking designs, as we remain a market leading player within our industry. We continue to invest heavily in the best available manufacturing tools and equipment needed to adhere to Tate’s world class standards and in keeping with our Planet Passionate sustainability strategy, our focus is on having minimal climate impact.

We are excited to potentially welcome you as part of our team as we continue to grow on a worldwide scale.

Reporting directly to the Senior Human Resource Business Partner, the Human Resources Administrative Assistant is responsible for the administrative duties related to the operations of the Human Resource department at the Kentucky location. The HR Admin will also be responsible for being a liaison between HR and employees, ensuring smooth communication and prompt resolutions of requests and questions.

• Maintain HR compliance, personnel files, medical records, and I-9 documentation; lead digitization and retention efforts; perform periodic audits and ensure timely uploads into UKG Document Manager.
• Support HRBPs with investigations and corrective actions; maintain a visible presence on the production floor; coordinate employee engagement activities and events, including communications and logistics.
• Assist employees with benefits enrollment, time‑off requests, system access, and general HR inquiries; manage new hire benefit elections, required forms, and workforce reporting (headcount, demographics, training).
• Support all aspects of new hire onboarding, including orientations, packet preparation, I-9/E-Verify compliance, and account setup in HRIS; enter data into UKG and other HR platforms.
• Process temporary worker onboarding, activation, and removal; collect and submit timesheets; track hours and ensure accurate system updates.
• Assist in organizing training programs, workshops, and employee development initiatives.
• Provide employee assistance for HR inquiries, contact updates, paystub printing, and internal job postings.
• Coordinate vendor relationships for safety shoe and glasses programs; track purchases, process invoices, and manage payroll deductions.
• Organize employee events and meetings, including vendor coordination, cost tracking, and catering arrangements.
• Maintain confidentiality of HR information and foster positive relationships with employees and external partners.
• Support audits and document management while ensuring compliance with quality, safety, and environmental policies.
• Performs other duties as assigned by the HRBP.

• Remain compliant with the Code of Conduct and Policies which includes the Kingspan Group Compliance Policy.
• Ensure that all duties related to product compliance are adhered to in accordance with the Product Compliance Policy, Laws, Regulations, and market demands.
• Responsible for all tasks to achieve compliance goals and demands of the Compliance Management System.
• Must raise concerns related to the Compliance Management System to their supervisor, manager, or any member of the Leadership Team,…