Executive Assistant UKTL

Overview

Be the Strategic Force Behind UKTL’s Leadership Team

Are you ready to take your executive support skills to the next level? As Executive Assistant to the UKTL leadership team, you’ll be at the heart of strategic coordination and operational excellence. This is more than just diary management — it’s your opportunity to shape how our senior leaders deliver impact across teams and projects.

You’ll be the go-to person for the MD and STD, ensuring their time is optimised and their priorities are aligned. You’ll also take ownership of departmental systems and administration, making sure everything runs smoothly behind the scenes.

In this hybrid role, you’ll:

• Own the calendar: Manage diaries and prioritise engagements, ensuring meetings and events reflect a holistic view of leadership commitments.
• Lead coordination: Organise meetings, briefings, and events with internal and external stakeholders.
• Create impact: Prepare presentations and business documentation that drive decisions.
• Streamline operations: Oversee administrative systems, ensuring accuracy and compliance.
• Collaborate cross-functionally: Liaise with Talent Acquisition, Training, and other support teams.
• Drive improvements: Lead or support initiatives that enhance how we work.
• Support strategic alignment: Work closely with the MD’s office to ensure meetings and events are strategically coordinated.
• Capture the details: Attend meetings and produce clear, actionable notes.
• Travel coordination: Plan and book UK and international travel arrangements and associated logistics.

Successful applicants must be able to commute to the office in Solihull, Birmingham or Teddington, London with the possibility of hybrid working.

We strive to offer a great work-life balance — if you are looking for full time, part time or flexible options, we will try to make this work where business allows. This will be dependent on the kind of role you do and part of the business you work in.

You're someone who thrives in a fast-paced environment and knows how to keep things moving. You're proactive, detail-oriented, and confident working with senior stakeholders. Here's what sets you apart:

• Proven experience in executive support, including diary and inbox management for multiple stakeholders.
• Strong organisational skills and the ability to prioritise effectively.
• Excellent communication and interpersonal skills.
• Experience managing UK and international travel logistics.
• Confidence working independently and collaboratively across teams.
• Familiarity with SharePoint and Microsoft packages.
• A passion for continuous improvement and operational excellence.

Please note: Applications will be reviewed, and interviews conducted throughout the duration of this advert; therefore we may at any time bring the closing date forward. We encourage all interested applicants to apply as soon as practical. We actively recruit citizens of all backgrounds, but the nature of our work in this specific area means that nationality, residency and security requirements are more tightly defined than others.

To work in this role, you will need to have an SC clearance with no restrictions, or you must have the ability to obtain an SC clearance.