Support Services Administrator

Overview

Building a sustainable tomorrow BAM FM is recruiting a Support Services Administrator to join the team at Williamswood High School. Working 37.5 hours per week, Monday - Friday 8.00am - 4.00pm.

Building a sustainable tomorrow BAM FM is recruiting a Support Services Administrator to join the team at Williamswood High School. You will co-ordinate and manage all site based administrative duties including allocation of work to engineers via CAFM (reactive & planned), process completion information, arrange access, liaise with subcontractors to arrange access, log calls, GRN processing, generation of purchase orders, general administration duties as required.

• Provide support to the Facilities Management team.
• Log, dispatch and complete reactive & PPM tasks to ensure SLA compliance.
• Liaise with sub-contractors to arrange attendance & chase for reports to complete tasks.
• Daily monitoring of outstanding work and progress to completion.
• Purchase order generation.
• Receipting purchase orders via Basware Alusta.
• Generation of weekly outstanding task reports for all sites.
• Review outstanding PO’s for previous service years and chase for updates and complete.
• Assist with preparation of monthly client reports (first draft to be issued 1st working day of each month).
• Ad hoc tasks as and when required.
• Provide support to the contract admin team.
• First point of contact for all stakeholders.
• Reception duties.
• General administration support/duties.

A challenging and continuously changing environment in a forward-thinking organisation. In addition to an attractive salary, we support further personal growth and development.

• We are looking for someone with good IT skills.
• CAFM experience desirable.
• Understands FM industry.
• Organised and self-starter and can manage their own work load & can work as part of a team.
• Strong attention to detail.
• Good communication skills (oral & written).

Building a sustainable tomorrow. That’s our mission and our promise ’s how we engineer vital infrastructure and construct high-quality buildings as one of the largest construction companies in Europe.

We strive to create an environment where everybody feels welcome and valued. We’re on an exciting journey to employ the best talent to join us regardless of social background, race, colour, religion, national or ethnic origin, sexual orientation, gender identity or expression, age, disability or other characteristics.

BAM is committed to ensuring a fully inclusive recruitment and onboarding process, so if at any time you feel we need to do something to make it more accessible to you, do not hesitate to speak with one of our team, and we will do our best to support you. A DBS will be required for this role. "Join us in Making Possible".