Executive Personal Assistant

May require flexibility outside standard business hours

Hybrid or on-site depending on CEO needs

The Executive Personal Assistant provides administrative, organisational, and personal support to the CEO. This role requires discretion, proactive problem-solving, and the ability to manage complex schedules, communications, and priorities in a fast-paced environment. The Executive Personal Assistant acts as a trusted gatekeeper and partner, enabling the executive to operate at peak effectiveness.

• Manage complex calendars, scheduling meetings, appointments, and travel across multiple time zones
• Coordinate domestic and international travel, including itineraries, visas,
• accommodations, and expenses
• Serve as the primary point of contact between the CEO and internal/external stakeholders
• Prepare agendas, briefing materials, reports, and presentations
• Handle confidential information with the highest level of discretion and professionalism

• Manage emails, correspondence, and phone calls, prioritising and responding on behalf of the CEO when appropriate
• Track action items, deadlines, and follow-ups to ensure timely execution
• Organise meetings, board sessions, and events, including logistics and documentation
• Maintain filing systems (digital and physical) for easy retrieval of information

• Assist with personal scheduling, appointments, and special projects
• Coordinate personal travel, events, and errands as requested
• Liaise with service providers or vendors when necessary

• Anticipate CEO needs and proactively resolve issues
• Conduct research and prepare summaries to support decision-making
• Support special projects and initiatives as assigned

3+ years of experience supporting senior executives in a similar role

• Exceptional organisational and time-management skills
• Strong written and verbal communication abilities
• High emotional intelligence and professional judgment
• Ability to manage competing priorities under pressure
• High levels of IT literacy and competency

Highly discreet, trustworthy, and dependable

Proactive, resourceful, and detail-oriented

Calm, flexible, and solutions-focused

Strong interpersonal skills with a service-oriented mindset

The opportunity to work with a growing, purpose-driven pet food brand

Supportive and collaborative team environment