Communications and Events Administrator Job Glasgow area,Scotland UK,Administrative/Clerical

Job Purpose

The Scottish Universities Life Sciences Alliance (SULSA) is a strategic partnership of 12 universities and 1 research institute in Scotland working with industry, public sector and policymakers to support and enhance research and innovation excellence within the life sciences. Acting at a national and international level, SULSA builds research communities, supports industry engagement and delivers entrepreneurial and innovation‑focused training for researchers ().

The postholder will provide comprehensive communications, events and administrative support to SULSA. Working as part of a small, dynamic team, the postholder will play a key role in delivering national and international events, strengthening SULSA’s communications and engagement activity, and supporting the effective delivery of a diverse portfolio of internally and externally funded projects. The role requires proactive working, initiative and the ability to manage competing priorities within a supportive environment.

Main

Duties and Responsibilities

Provide communications, events and administrative support across SULSA’s portfolio of activities and projects.

Create, schedule and monitor content across SULSA social media channels (Linked In, X and Bluesky) to promote events, opportunities and impact.

Produce the monthly SULSA newsletter, including drafting content, coordinating inputs and managing distribution.

Maintain and manage SULSA’s mailing lists, sharing relevant internal and external opportunities with the SULSA community.

Design and produce marketing and communications materials (e.g. posters, slide decks, digital assets) in line with SULSA branding and tone.

Support the planning and delivery of national and international events, including registration management, targeted promotion, room bookings, catering, travel and accommodation arrangements.

Provide support for in‑person (across Scotland, travel required) and online events, including on‑the‑day coordination as required.

Create, distribute and analyse event feedback surveys and produce concise summary reports capturing outcomes and learning.

Prepare short reports, briefings and occasional presentations for SULSA internal committees, funders or events.

Act as a first point of contact for general SULSA communications and events enquiries, responding professionally and working with colleagues to identify appropriate solutions.

Work collaboratively within a small team and with a wide network of external stakeholders across academia, industry and the public sector.

Undertake other related duties commensurate with the grade of the post as allocated by the line manager following consultation with the postholder.

Knowledge, Qualifications, Skills and Experience Knowledge/Qualifications

Essential – A1. Scottish Credit and Qualification Framework level 7 (Advanced Higher / Scottish Vocational Qualification Level 3, HNC) or equivalent, and experience of personal development in a similar role.
Desirable – B1. A Science‑related qualification or background, or demonstrable understanding of the research environment. B2. A business administration qualification or relevant experience in an administrative or project support role.

Skills

C1. Excellent organisational and time management skills, with the ability to manage multiple tasks and priorities to deadlines.
C2. Excellent written communication skills, with the ability to create clear, engaging content for a range of audiences in English.
C3. Excellent IT skills, including strong working knowledge of Microsoft Office (Word, Excel, PowerPoint, Outlook and Teams).
C4. Understanding of effective communications practices, including social media, newsletters and digital engagement.
C5. Confidence using social media platforms for professional communications and engagement.
C6. High level of accuracy and attention to detail, particularly in event logistics, communications and data handling.
C7. Good verbal communication and interpersonal skills, demonstrating tact, diplomacy and professionalism when working with a wide range of stakeholders.
C8. Ability to work both independently and as part of a team, using initiative to anticipate needs and solve…


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