Executive Assistant Job Glasgow area,Scotland UK,Administrative/Clerical

We have an exciting opportunity at AGS Airport for a Executive Assistant to join our Executive Team. The role will be based at Glasgow Airport.

What we can offer you:

Competitive salary and benefits package
Participation in our annual bonus plan
25 days annual holiday plus 8 public holidays
Generous pension contributions
Employee Assistance Programme
Private Healthcare
Flexible Benefit Platform
Life Assurance Cover
Free on-site car parking
Agile/Flexible working, where appropriate for the role

Job Description

To provide support to the executive team of AGS Airports Ltd (Aberdeen, Glasgow & Southampton) including the Chief Executive Officer and Chief Financial Officer, with ad-hoc support to the Chair.

Principle accountabilities

To act as a first point of contact for the Executive team and to handle enquires in a highly professional, sensitive and confidential manner
To provide a high level of pro‑active executive assistant support including responding to
correspondence and emails, diary management and coordinating meetings and events efficiently and effectively with a high degree of accuracy
To prepare documentation, including presentations to a high standard following brief instructions
To compile reports and prepare minutes from meetings to a high standard
To pro‑actively manage the Board and Executive meeting schedule, including preparing agendas, organising and issuing Board papers and tracking actions
On occasion, accompany the Chief Executive Officer to meetings, including airport visits and attend Executive Committee and Board meetings held at locations other than GLA
To assume responsibility for specific activities, including assignments and projects for the Executive team including the AGS Annual Conference
Provide ‘office management’ for the GLA admin office
Accountable for the line management of the Executive Assistant team, including performance management, coaching, workload oversight, and fostering a collaborative working environment.

Qualifications

Proven track record of success in an executive assistant role
High level of written communication skills, demonstrated by ability to produce reports, minutes and draft correspondence with a high level of accuracy
A confident and professional manner; able to deal with a range of stakeholders including share‑holder representatives, business and political leaders and colleagues effectively
IT literate, particularly skilled in MS Office;
Word, Excel and PowerPoint with the ability to produce high calibre outputs
Demonstrable experience of proactively managing, on behalf of a senior team, inboxes, correspondence and diaries
Demonstrable strong organisation and planning skills
Experience of working with sensitive and confidential information in the appropriate manner
Flexible approach, friendly manner and a positive attitude
A good fit with our Airport culture and values
Ability to understand our Business Plan, objectives and priorities and provide support accordingly

Framework and boundaries

Group Corporate governance standards and procedures
Company Policy and Procedures
UK Company Law and Legislation
Direct Reports Executive Assistants

Inclusive Recruitment Process

Diversity & Inclusion is important to us here at the AGS Group. We want to ensure that our process is inclusive for all applicants. If you have any questions or need any support with your application, we are here to help. Please contact our recruitment team at ag

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